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CHAPTER 10: Use Multimedia
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You can adjust the video clip for the resolution of your screen This task is especially important if you are creating your presentation on a desktop with 1024 768 resolution but presenting it on a laptop with 800 600 resolution, for example Follow these steps: 1 Select the video object 2 Choose Format | Picture to open the Format Picture dialog box 3 Choose the Size tab 4 Check the Best Scale for Slide Show box This box scales any picture to the best scale for your screen s resolution Then choose the proper resolution from the resolution drop-down box 5 Click OK
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Online Video Resources
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When you start to use video, you ll need to collect resources for both hardware and software, especially if you want to create your own clips Sources for video hardware include the following:
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Pinnacle Systems http://wwwpinnaclesyscom Matrox Video Products Group http://wwwmatroxcom Dazzle Multimedia http://wwwdazzlecom/mainhtml
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These are some of the video editing applications currently available:
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Adobe Premiere wwwadobecom/products/premiere/mainhtml Pinnacle Systems Studio http://wwwpinnaclesyscom Ulead Systems VideoStudio http://wwwuleadcom/vs/runmehtm Dazzle MovieStar http://wwwdazzlecom/mainhtml
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Other valuable resources include Cleaner 5, a highly regarded suite of tools for preparing video and audio files It does an excellent job of compressing these files, works with most formats, and lets you convert a file from one format to another It also provides tools for publishing your video or audio projects For more information, go to http://wwwdiscreetcom/products In addition, an excellent article on multimedia in PowerPoint is available at http://www indezinecom/products/powerpoint/ppmultimediahtml
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Record Narration
For a presentation that will run unattended at a kiosk or trade show, you may want to add narration to replace what you would say if you were there PowerPoint lets you record narration that plays when you run the presentation Narration can add a professional touch The problem is that poor narration is usually worse than no narration Unless you can sound like those announcers on the radio, you should seriously think about hiring a professional to record the narration for your presentation Remember that an unattended presentation will play over and over again Not only will a professional have a bettersounding voice, but he or she will likely have the use of a sound studio, professional recording equipment, and the best sound-editing software You can contact a sound studio yourself to make the arrangements, although your narrator probably has good contacts If you are looking for a professional narrator, you can try doing a search on the Web use the keywords professional, narrator, and announcer A number of individual narrators have their own web sites You may also want to consider a professional scriptwriter An experienced outsider can often more easily envision the point of view of your intended audience and avoid technical language that you use every day, but your audience may not understand You should ask for the recording in digital format, rather than on a cassette tape (Otherwise, you need to digitize the tape yourself) When you make arrangements for the narration, remember that you will eventually need a separate file for each slide If necessary, you can divide the file yourself using sound-editing software, such as Creative WaveStudio that comes with some Sound Blaster sound cards Most sound cards come with some sound-editing software While the exact steps depend on the software you are using, you can generally divide a file as follows: 1 Select part of the file and click Play Do this, adjusting the amount you select, until you have the snippet you want 2 Copy it to the clipboard 3 Open a new file 4 Paste the clipboard contents into the new file 5 Save that file as slide 1, for example Once you have sound files for each file, you can attach them to the transition of each slide by choosing Slide Show | Slide Transition On the Slide Transition taskbar, choose Other Sound at the bottom of the Sound drop-down list In the Add Sound dialog box, locate and choose your sound file and click OK PowerPoint plays the slide file If you do decide to record your own narration, here s the procedure: 1 Attach a microphone to the proper connector at the back of your computer, generally the Mic In or Line In connector of the sound card You may have to check with your computer manufacturer A good-quality microphone will provide better results than the cheap one that probably came with your computer You can also purchase a good preamplifier that picks up less outside sound Plug the microphone into the preamplifier and plug the preamplifier into the Line In connector Find a quiet place to record and get close to the microphone
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