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Once you configure Outlook as your Office Live e-mail client, you can send and receive e-mail using the controls you always use When you receive e-mail by clicking Send/Receive in the Outlook toolbar, you receive e-mail not only from Office Live, but also from any other e-mail accounts you have set up with Outlook
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CHAPTER 4:
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By choosing Send/Receive all from the Send/Receive menu in the Outlook toolbar, you can send or receive e-mail from all your Office Live accounts and any other accounts you have set up This is one of the biggest advantages of using Outlook for your Office Live e-mail: you can access multiple e-mail accounts instantly without having to sign out, and then sign in with another user name
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Configure Multiple Office Live Accounts
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You can set up more than one Office Live e-mail account with Outlook The mail folders associated with each account are listed as Hotmail, Hotmail (1), Hotmail (2), and so on in Outlook s Mail column These sorts of designations don t help you keep track of which account is which, however You can rename accounts for clarity, but you have to follow a few steps:
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1 Right-click the name of the e-mail account you want to rename for
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example, Hotmail(1) and choose Properties from the pop-up menu
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2 The Properties sheet for the account opens with the name of the account
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at the top, but you can t retype the name of the account in this properties sheet (try it and see) Instead, you have to click the Advanced button at the bottom of the screen
3 The Personal Folders window opens with the name of the account at the top
Now, you can retype the name to the one you want to use (see Figure 4-9)
4 Click OK twice to close Personal Folders and Properties, and then return to
the Outlook window You may rename your Office Live e-mail accounts for clarity, as described in the previous section, but Outlook still calls them Hotmail, Hotmail (1), Hotmail (2), and so on You discover this when you click Accounts in the Untitled Message window and choose the e-mail account you want to use For instance, I don t see Greg s Great Buys or NewCorGroup, two Office Live accounts I set up Instead, I see Hotmail and Hotmail (1) For extra clarity, you may want to append a code to your accounts to keep them straight, such as NewCorGroup (H), Greg s Great Buys (H1), and so on
Send E-Mail
With your Office Live account as your only e-mail account in Outlook, sending e-mail is easy: you click New, choose New Message, compose your e-mail, and click Send as usual When you have multiple e-mail accounts set up with Outlook, sending
How to Do Everything with Microsoft Office Live
FIGURE 4-9
Rename accounts, rather than using the default Hotmail name for each one
e-mail requires an extra step or two Basically, you need to check first to make sure the e-mail message you compose is originating from the e-mail address you want to use Click New, choose Mail Message, and then when the Untitled Message window opens, choose the account you want to use from the Accounts menu
Manage Folders
In terms of capabilities, there isn t much difference between Office Live on the Web and your Microsoft Outlook program when it comes to creating folders or moving mail from one folder to another The difference is slight it s a difference of speed as the following describes but it might be significant for some users On Of ce Live To create a new folder on Office Live, follow these steps:
1 Click Manage, next to the Folders heading on the left side of the e-mail page 2 Click New 3 When the New Folder heading appears, type the name of the new folder,
and then press ENTER
CHAPTER 4: Communicating with the Outside World
4 To move a message from your inbox into the folder, check the box next to
the name of the message, and then choose a destination from the Move to menu at the top of the screen (see Figure 4-10) As you notice when you follow these steps, the web page you re viewing needs to refresh each time to present the new information The speed with which the refresh occurs depends on the speed and quality of your Internet connection and the speed of your computer It might take a second or two Or, if your computer is tied up with other processes such as a virus scan or file download, it can take longer On Microsoft Outlook On Outlook, the same number of steps are involved in creating folders or moving mail from one folder to another For instance, to create a new folder, follow these steps:
1 Right-click the name of the account you want to edit 2 Choose New Folder from the pop-up menu 3 In the Create New Folder dialog box, type the name of the new folder and
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