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Establishing Business Objectives for Moving to Office Live
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n Set goals for moving your business operations to Office Live n Use Office Live to create a commercial web site n Envision shared workspaces where coworkers can plan, schedule, and track jobs n Move from fax and phone to web-based shared data and images n Improve communication through Office Live s e-mail and time management functions
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series currently on TV is called The Office The show s opening credits play over scenes of conventional office life: pencils being sharpened, calculators being tapped, and water coolers gurgling For many of us, this is what offices are like But there s a new kind of office, one that just opened for business You might think of it as a virtual office building a place where many different businesses can set up shop But its address is a Uniform Resource Locator (URL), rather than a street number And this new kind of office is called Office Live it gives business owners, managers, and sole proprietors alike the capability to create a web site and establish a workspace where employees can collaborate on projects on the Web Office Live isn t the same as the set of software programs known as Microsoft Office It s much more Along with software that helps you crunch numbers and send messages, you gain the capability to create your own web site and a custom domain name (one that takes the user-friendly form wwwmybusinesscom) You also get software that helps you collaborate and communicate, but it s not software you install on your computer It resides on the Web This software is called software as a service Instead of installing a program on your desktop computer and using it locally, you access it online The software as a service you can access through Office Live is provided through the Essentials and Premium subscription packages The Premium version has the full selection You might find it well worth paying a monthly fee for Premium if you want to streamline basic business practices, such as: n Recording business contacts, assigning contacts to sales representatives, and automatically sending e- mail alerts to those representatives n Keeping track of schedules and deadlines for multiple projects
CHAPTER 1:
Establishing Business Objectives for Moving to Office Live
n Creating team workspaces where coworkers can access business applications and collaborate on projects n Assembling libraries full of Word documents and other files you and your colleagues can access from any computer connected to the Internet n Giving your business partners and suppliers access to shared workspaces where they can track orders and connect with you electronically This book explains how Microsoft Office Live can help small businesses be more productive and cost-effective by shifting many management and communications functions online The first step is to identify the kinds of services your business needs and determine how Office Live can help you streamline operations and meet your goals effectively As you probably know already, setting objectives and drawing up some plans is always a good idea when you undertake business projects This first chapter describes the ways in which Office Live can help your enterprise, so you can choose the version that s best for you Office Live is related to a set of shared applications called SharePoint Technologies SharePoint enables multiple individuals to collaborate via a centralized web site But SharePoint requires you to either install special server software or sign up with a hosting service that supports this technology Office Live is designed for small offices that don t want to run the web server software or climb the technical learning curve needed to take advantage of SharePoint
Office Live: The Big Picture
A few years ago, I wrote about PJHM Architects, a California-based firm that plans and designs public school facilities PJHM has offices in California and Utah, and its employees work in many different locations The firm has dozens, if not hundreds, of projects going on at any one time Before the Web, the architects and other staffers recorded their time on Excel spreadsheets and had an administrative person tally them all on another Excel spreadsheet Because some employees only came into the office once a week, getting up-to-the-minute data was difficult When PJHM moved to a web-based timesheet service, those workers gained the capability to enter their timesheet information online from any location The web hosting solution is perfect for all our needs, a company representative told me
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