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How to Do Everything with Microsoft Office Live
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How to
n Create workspaces for employees, customers, and colleagues n Choose the right custom workspace template for your needs n Adjust access levels for the workspaces you create n Customize your workspaces by adding Web Parts n Observe best practices for working with workspaces
he World Wide Web (WWW) is all about making connections Rather than working or operating in isolation, you are able to communicate with other people, either across the office or across the sea Office Live s workspaces enable you to take online collaboration to a new level A web site is a place where images and web pages live, and where people can view them Workspaces aren t web sites of their own, and they aren t single locations on Office Live, either Rather, workspaces are a way of viewing, sharing, and working with information on Office Live Workspaces, like web sites, can be open or restricted in terms of who can access them Most web sites are open to anyone with an Internet connection Some (particularly internal networks called intranets) are password-protected: they are available only to the individuals you need to work with The way workspaces are presented and organized on the Office Live is hardly intuitive, however If you re like me, the moment you start clicking around your Office Live site, you quickly become confused over the difference between workspaces and Business Applications Is a workspace a site or an application Or, is it a workspace And what s the best way to access a workspace: from the Member Center, the Site Directory, or the Site Manager (or Business Applications, where many workspaces overlap with the Site Directory) In this chapter, you get a clear picture of what workspaces are, which type of site to choose, and how to establish a site for selected individuals so you can make new connections and work more efficiently This chapter primarily focuses on workspace management and selection, and the use of Web Parts It provides only brief descriptions of the specific types of sites you can create and applications you can use with them The next two chapters discuss different types of sites in more detail: 6 discusses workspaces and Business Applications for your employees, while 7 examines workspaces you can create for customers and vendors
CHAPTER 5:
Creating Shared Workspaces
Getting Started with Workspaces
The idea behind workspaces on Office Live becomes clearer when you get at least a brief overview of a completely different technology one that preceded Office Live called Microsoft SharePoint SharePoint enables coworkers to access shared documents and business applications in a centralized location Rather than having that location be a web site (such as Office Live), it exists on a computer on which SharePoint Server software is installed Although some web sites provide access to SharePoint services, the program is intended for network administrators in a workgroup to configure and install With SharePoint, you set up sites using site templates The main types of sites are: n A team site, where colleagues can share information n A document workspace, where you collaborate on documents created in Word, Excel, or PowerPoint n A meeting workspace, where coworkers can schedule and track meetings The same sorts of SharePoint workspaces are also available to Office Live users In both cases, each site has a home page, and each page is comprised of one or more Web Parts A Web Part is a control: a small-scale application designed to present and process data for you A SharePoint site can provide a workgroup with a library full of documents they can access from any location via the Internet, provided they are assigned a sufficient access level Sound familiar It should: the same sort of technology has been carried forward to Office Live Much of the same SharePoint terminology is used on Office Live, too In both cases, you have the capability to configure shared areas where you and others can collaborate In the case of Office Live, you don t need the server setup or technical expertise to do the configuration and maintenance Before you start using your workspaces space to store complete images and graphics files that consume lots of memory, make sure you know what you have to begin with A Basics account does not include workspace or workgroup storage space at all If you want to set up workspaces for collaborating, you have to move up to Essentials or Premium An Essentials account gives you 500MB, and a Premium account gives you 1GB You can purchase additional storage space as your site grows: at press time, the rate is $195 per month for 50MB You can also add five users for $1195 per month
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