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Creation ANSI/AIM Code 128 in Microsoft Office How to Do Everything with Microsoft Office Live

How to Do Everything with Microsoft Office Live
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n Form Library This library is specially designed for documents created using eXtensible Markup Language (XML) and designed to be viewed in web browsers n Wiki Library A wiki is an interconnected set of web pages that all members of your workgroup can add to collaboratively You can upload image, text, and other files n Picture Library Although you can upload images to other workspaces, the Picture Library lets you view contents in the form of thumbnails and can present a series of images in the form of a slide show, if you choose To upload a document (in other words, to transfer it from your file system to Office Live), click one of the four libraries Name the workshop, create a Description, and then click New At this point, the exact steps vary, depending on the type of workshop you are creating If you are creating a document library, click New Document When the Document Library: Upload Document screen appears, click OK A blank Microsoft Word document opens, so you can begin typing You can then click Save on the Word toolbar, and the file is saved on your Office Live site The document library page refreshes and the name of the file appears (Figure 5-6)
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FIGURE 5-6
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It s easy to save a Word file in an Office Live document library
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CHAPTER 5:
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Creating Shared Workspaces
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When you open a new file, a warning dialog box appears The warning appears, depending on your security settings and the applications available on your computer If you change your security settings, you won t see the dialog box in the figure But, if you simply click OK, you open a new Word document (in Word 2003 or 2007) If you want the file you are uploading to overwrite a file with the same name, leave the Overwrite Existing File(s) option selected
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Communicating with Attendees
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Once you determine what you need to discuss at your meeting, you can use a workspace to assemble the people who are going to do the discussing Choose one of three Communications workspaces to send out messages and announcements to your colleagues: n Announcements This workspace lets you create short notes and announcements you can share with your coworkers n Contacts When your project involves many different individuals who need to be contacted, you can add them in a list here n Discussion Group This is one of the most useful workspaces: a fullfledged discussion area where you or coworkers can initiate threads and add a series of responses, counterresponses, or new topics The New item lets you initiate a new topic by filling out a subject and a message in the form shown in Figure 5-7
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Tracking Issues, Schedules, and Objectives
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The third type of workgroup is a real time-saver: it enables you to perform the essential business task of setting goals and objectives for your employees by stating up-front what you want the meeting to accomplish You give everyone a structure, and you give them the chance to think in advance about the subject, so everyone in the meeting isn t speaking off-the-cuff To start, you choose the type of workspace you want to create from the Tracking list in the Create page You have five options: n Links n Tasks Use this option to create a series of links to other documents or pages
n Calendar Use this option to create a scheduling calendar Create a set of tasks using this workspace
How to Do Everything with Microsoft Office Live
FIGURE 5-7
You can create a web-based discussion area by creating a Discussion workspace
n Project tasks This set of Tasks is more targeted toward a specific project you are working on n Issue Tracking Establish the primary issues you need to tackle n Survey Ask your coworkers, partners, or customers who have access to your Office Live site for their opinions about different topics Once you choose the workspace, specify its name and description, and then click New Item When the New Item form appears (see Figure 5-8), type your message to your colleagues Click OK to save your new task, issue, link, or other item You can either put all your objectives into a single New Item box or open a separate New Item box to enter each objective separately You can also attach a file you want your colleagues to review in preparation for the meeting by clicking the Attach File link When you finish, click OK to view the entire list Any items with attachments have a special icon preceding them You can change the order of objectives by clicking the Change Order link To move from one collaborative tool to another within a workgroup (for instance, from Project Tasks to Document Library), click the Home link in the blue bar at the top of the current workspace view
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