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Protecting Your Information
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The best defense is to observe good password management Pick a long password (six to nine characters) that uses a mixture of characters and numerals, and capital and small letters, which isn t a recognizable word in the dictionary And don t share your password with anyone Protect your computer with firewall and antivirus software, so hackers can t install programs that track your keyboard entries or other harmful software
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How to Do Everything with Microsoft Office Live
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Remember, when you have Office Live open on your computer and you are logged in to your account, anyone who works with you in the same space can make changes to your workspaces or other content or possibly even delete the workspaces altogether Be sure to log out every time you leave your computer or finish working with Office Live, so no one can gain unauthorized access
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Where to Find It
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n Additional Services http://membercenterofficemicrosoftcom/Settings/Pages/Upsell aspx Source=Shop Click Member Center, and then click Additional Services to add storage space or more users for your workspaces n Windows SharePoint Services Help https://[your_domain_name]officelivecom/[shared_site_name]/_vti_ bin/help/1033/sts/html/wstochtm You know how to find Office Live Help, but to find SharePoint Services Help for workspaces, choose Help from a Web Part s menu or try the previous URL
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Giving Your Employees Access to Your Workspaces
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How to
n Navigate through business applications with the Dashboard n Manage employee hiring with human resources applications n Track sales leads and follow-ups with the Business Contact Manager n Share plans and upcoming events with a shared calendar n Manage estimates and expenses with financial applications erhaps the most common reason to create workspaces for your employees is to give them the ability to access their e-mail from any computer connected to the Internet But, many other business functions can be performed with Office Live workspaces This chapter gives you some ideas for the kinds of workspaces you can set up for your employees, and how you can use them to increase efficiency and productivity In a small office, you probably lack IT support; you might not have a full-time IT person on call Using Office Live helps reduce the burden on the technical staff you do have You do that through creating workspaces What do you do in those workspaces You use a shared business application
Working with Office Live Business Applications
Office Live may not be a miniature version of the business application suite called Microsoft Office, but it does provide some valuable software programs of the sort that companies pay big bucks to install on their workstations or access from a shared server These applications help members of a workgroup get on the same page: if you have customer contact information and project milestone dates available to everyone in your group, you dramatically reduce the risk of something falling through the cracks and being overlooked The following sections describe how to get started with the many business applications that come with Office Live The difference between the business applications provided with an Essentials or Premium subscription is not in the number of applications, but in the amount of space for storing data accumulated by their users Essentials customers get 500MB of storage space, while Premium users get 1GB In addition, an Essentials subscription enables 10 users to take advantage of business applications, while Premium subscribers can give access to a maximum of 20 users
CHAPTER 6:
Giving Your Employees Access to Your Workspaces
Getting Started with Business Applications
A business application is a tool you use to view and work with data more efficiently One of the most obvious business applications is a shared calendar, such as the one shown in Figure 6-1 But all the applications share the same goal of giving a group of people the same information to work with, so they can all be on the same page These days, members of a workgroup may or may not be in the same location Contractors may be working at home A company may conceivably have branch offices in different parts of the country or overseas Having a centralized repository of business information on the Web is essential because it enables staff to access the same information, despite time differences
FIGURE 6-1
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