barcode vb net How to Do Everything with Microsoft Office Live in Microsoft Office

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How to Do Everything with Microsoft Office Live
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FIGURE 6-9
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When you use this application, your employees won t have any excuse for not enrolling in courses
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At the bottom of the Training Courses form, you can find a useful, but easily overlooked, item called Workspace Check the box to create a Meeting Workspace for the event This gives your employees a place to organize notes and set agenda items for the course See 5 for more on meeting workspaces
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Creating an Employee Directory
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The larger the organization, the more critical it becomes to give all interested parties access to your employee contact information Employees themselves need to get in touch with one another, of course, as do customers and business partners who need to call them quickly Printed directories are good for use in an office But, do you really want to carry one on the plane or in the car when you re traveling When you re on the road, or when it s after hours and you can t call the receptionist, the capability to access the employee directory at any time from a laptop or other Internet-connected computer can help you get a question answered or a problem solved at a critical time
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CHAPTER 6: Giving Your Employees Access to Your Workspaces
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To create an online employee is a simple matter Click Company Administration, and then click Employee Directory At this point, you have two options: n Type each employee s information from scratch n Import the employee information from Microsoft Outlook If you have multiple employee listings to add, choose Edit in Datasheet view from the Actions drop-down list A datasheet is a view divided into rows and columns, much like a spreadsheet, which makes it easy to import information If you have an address book compatible with SharePoint Services installed on the computer that holds the employee information, you don t necessarily have to import the contact information to Office Live You can link your Employee Directory to your Outlook file Click Link to Outlook at the top of the Employees tab, and then follow the instructions on the page that appears In either case, it s a matter of setting up an employee database You type the last name, first name, job title, e-mail address, and phone number of each person you want to add The Employee Directory looks rather simple However, when you click New employee to add an individual to your list, you access a form with many more possible fields than displayed in the Employee Directory For instance, if you have a photo of the employee available, you can post it on your Office Live web site, and then enter the URL for the image in the Image field That way, a photo appears, along with the employee s other information (see Figure 6-10) As you can see from Figure 6-10, depending on the size of the photo, it can make the layout of the employee profile difficult to read Make sure your photo is saved in a small thumbnail size about one-inch square before you post it online
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Even for those of us who extend their work hours into the evenings and weekends, you can devote only so many hours in the day or week to work If you lose valuable time by missing meetings, having to reschedule meetings, or having to sit through meetings that go on twice as long as they should due
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How to Do Everything with Microsoft Office Live
FIGURE 6-10
You can add a photo to an employee listing, but keep it small
to lack of organization and preparation, your jobs fall behind, and the whole organization suffers Many of Office Live s business applications are designed to help busy workers with time management In the following sections, you get an introduction to applications that help you track office activity of all sorts, as well as hours spent on various projects
Creating a Shared Calendar
As anyone who has worked in an office knows, missing or being late for meetings is a serious black mark on an employee s record Setting up a shared calendar for office use relieves people of the excuse that they weren t told about the time or location of a meeting
CHAPTER 6:
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