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8 You can select an item under Display choices using to change Category
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from a drop-down menu list to a series of buttons or checkboxes
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9 When you nish, click OK
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Create specific categories for your project issues
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How to Do Everything with Microsoft Office Live
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Click New project issue to open the New project form, where you can test your customization by choosing the Category drop-down menu and verifying your desired options are present
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Create a new project you can track using Office Live Identify the client contacts for your project Click Business Applications, click Dashboard, click Projects, choose Project Manager, click New project, and then fill out the form From the Dashboard, click Customers, choose Contact Manager, click Business Contacts, and then choose New contact Open Project Manager, click Milestones, click New project milestone, and fill out the form Click the down arrow next to the name of the project or item, choose Edit Item, click Attach file, click Browse, locate the file, click OK, click Save, and then close Click the down arrow next to the name of the project or item, click Alert me, and follow instructions on the New Alert page Click Shared Sites, click Site Manager, click Business Applications, click Site Settings, click Manage Users, and add users if needed Click Customize List, click Add a new view, enter the name, click Save, and then close
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Establish a series of deadlines for a project Attach a file to a project, milestone or other type of list item
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Make sure the right workgroup members can access your project Create a New View for your project
9
Tracking Assets and Inventory
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How to Do Everything with Microsoft Office Live
How to
n Configure the Products list to manage inventory n Record equipment and other company assets n View inventory and assets in datasheet form n Export inventory and asset data to a database n Track an inventory list in Microsoft Access n Query your list with Microsoft Excel n Chart your list with Microsoft Excel hen you work with only a limited number of staff, you probably don t have employees dedicated to managing the stock room And, when you run a small web-based business, your stock room may be no more than a set of shelves along one wall of your office Nevertheless, you need to perform the same basic tasks large corporations that have warehouses full of inventory at their disposal must do You need to keep track of what you have in stock, know what you paid for it, and reorder when stock runs low This sounds like a straightforward list of functions, but when you have many other business tasks to perform to run your company, keeping track of your inventory can be cumbersome and awkward Yet, if you run out of stock, your customers have to wait to receive what they ordered, which can directly affect your bottom line Keeping track of your assets your business equipment and other tangible property is also important both for accounting and generally keeping your company operating at peak efficiency This chapter explores how Office Live can help you manage your inventory and assets to keep your supply chain flowing smoothly and maintain customer satisfaction
Working with the Products List
Inventory management seems simple enough: you count what you have to sell, and you order new stock before you run out But any business owner, from the lone entrepreneur to the corporate president, can tell you managing products is much more than that Electronic sales catalog and computer software have transformed inventory tracking Inventory items used to simply be assigned numeric codes: part numbers, or item numbers Now, using computer programs to track inventory
CHAPTER 9:
Tracking Assets and Inventory
is the rule, rather than the exception With Office Live, you have two options for tracking inventory: n Use the default list best suited to tracking stock, so you don t have to create your own application from scratch This is Products, which is part of the Business Contact Manager application, available with either Office Live Essentials or Premium n Create your own business application You can create an application called Inventory Manager from scratch, and populate it with the data you need You need a special software tool called SharePoint Designer to do this See s 10 and 11 for more information Creating your own application is a bit of extra work, but the advantage of creating your own Inventory Manager is you don t have to customize the default columns you re given in the Products list You can keep it simple, and only create the items you need On the other hand, if you re pressed for time and don t want to do much customization, you may find Products serves your needs well The Products list option is examined in the section Adding New Inventory Items
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