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How to Do Everything with Microsoft Office 2003
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The Customer List report as created by the Report Wizard
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Changing the Margins to Fit More Data per Page
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Sometimes you have to change margins to fit more data on a page either horizontally or vertically You can change margins with the Page Setup command directly in Print Preview This is one of the few design elements that Access does not require you to change in Design view Let s complete the Customer List report by changing its margin settings to fit more records on a page Here s how: 1 Select the Customer List report from the Reports list in the Database window 2 Click the Print Preview button on the toolbar to see the report with its data Only one record for Brazil appears at the end of page 1 3 Click the Setup button on the Print Preview toolbar The Page Setup dialog box displays
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CHAPTER 21: Documenting Your Data with Access Reports
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4 Select the text in the Top text box and type 5 to replace it 5 Select the text in the Bottom text box and type 5 to replace it Some printers can print closer to the edge of the paper than others You can type 0 in a margin box if you like Access will adjust this to the lowest possible value your printer will accept 6 Click the Page tab Here is where you can change orientation 7 Choose OK to lock in your new settings 8 Close the Customer List report
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Printing Your Reports
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After all that hard work, it is time to enjoy the fruits of your labor by printing a completed report Access gives you several printing options All are available in the Print dialog box Here are the most common:
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Select a printer Print multiple copies Print a page range
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You must use the File menu or press CTRL-P to display the Print dialog box If you click the Print button on the Print Preview toolbar, you will send one copy of the entire report to the currently selected printer
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Part VI
Keeping in Touch and on Schedule with Outlook
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22
Communicating with Email
How to Do Everything with Microsoft Office 2003
How to
Set up your email accounts Address, compose, and send a message Reply to incoming mail Forward messages to others Set up an email signature Organize stored messages in folders
Outlook is an application that does many things it allows you to send and receive email messages, track your schedule through a calendar, maintain to-do lists, store names and addresses, and even keep a journal In this chapter, you ll learn all about email, from setting it up to making use of both its everyday features and its most powerful ones
About Email Accounts
Unlike the rest of the applications in the Office suite, which function as is and don t require any setup from you, Outlook needs to know some basic information about your email accounts before it can go to work for you Specifically, Outlook requires your account name, password, and the name of the email server(s) that receives and stores your incoming and outgoing mail You can get this information from your network administrator or Internet service provider (ISP), who will typically supply you with the following:
The type of account (Exchange Server, POP3, IMAP, HTTP, or other) Name of your incoming server and outgoing server Your email address, username, and password
To add an email account to Outlook, do the following: 1 Open Outlook 2 From the menu bar, select Tools | Email Accounts to open the Email Accounts Wizard 3 In the first dialog box, click the Add a New Email Account radio button and then click Next
CHAPTER 22: Communicating with Email
4 Select your account s email server type from the choices provided Microsoft Exchange Server, POP3, IMAP, HTTP, or Additional Server Types The server type for your account is identical to the type of account you have If you have a POP3 account, you re using a POP3 server Click Next 5 Enter the account information provided by your ISP or system administrator, as shown next Unless otherwise instructed by your ISP or system administrator, all server and address information should be entered in lowercase Some ISPs may use a combination of uppercase and lowercase letters in passwords to add additional security Click Next to continue to the last panel Then click Finish
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