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What if you want to add more items to the Clipboard and you already have 24 items in it What if one or more of the items shouldn t be there and you don t want to risk accidentally clicking and inserting them You can get rid of individual items in the Clipboard, or you can empty the Clipboard entirely To delete individual Clipboard items, follow these steps: 1 In the Clipboard task pane, point to the selection you want to delete A box forms around it, and a drop-down arrow appears Be careful not to click the item when you point to it; that will paste the item rather than give you the chance to delete it
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CHAPTER 2: Common Office Features
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2 Click the drop-down arrow and choose Delete from the resulting menu, as shown here
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You can also right-click any item in the Clipboard task pane and choose to delete or paste it from a resulting shortcut menu 3 Repeat steps 1 and 2 for as many individual selections as you want to delete To remove all the items from the Clipboard in one fell swoop, simply click the Clear All button at the top of the Clipboard task pane Do this with care, however, because there is no confirming prompt as you might be accustomed to whenever you delete something Every item on the Clipboard will be deleted, and if some of them were items that you cut, they re really gone now There s no going back after emptying the Clipboard or deleting one of the items on it Undo won t help you Exercise care and restraint when using any of the Clipboard s features, including pasting and deleting content and emptying the Clipboard
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Customizing the Clipboard Task Pane
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Office 2003 gives you options for when, how, and where the Clipboard task pane appears By default, as soon as you cut or copy two items to the Clipboard, the task pane changes to display
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the Clipboard version If the task pane is not displayed when you make your second selection, the task pane, in Clipboard mode, will appear This is the most efficient way to work because it saves you having to ask to see the task pane The task pane is essential for dealing with multiple selections, so it comes up automatically as soon as you have more than one selection to deal with If, however, you don t want the task pane to appear unless you specifically ask for it, you can tell Office 2003 how you want it to behave with respect to the task pane in general and the Clipboard version of it specifically To adjust its settings, click the Options button at the foot of the task pane, as shown here The options are fairly self-explanatory You can choose that the Clipboard task pane stays hidden, even if you make multiple selections, or you can leave it set to come up automatically With respect to the content of the Clipboard task pane, you can choose whether the Clipboard icon will appear in the taskbar (giving you another way to open the task pane once multiple items are on it) and whether to display a little status comment when items are added to the Clipboard
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When opening the Edit menu to execute the Paste command, you ve probably noticed the Paste Special command directly beneath Paste You might have even been tempted to click it, even if you had no idea what would happen as a result When you click the Paste Special command, a dialog box appears, its content dependent on what has happened prior to the command being issued The dialog box gives you options for just how special your paste will be and Special refers to the additional functionality that can be added by choosing Paste Special You can create a link between the source content (what you cut or copied) and the target location (where you paste it) By creating this link, you make it possible to continuously update the target to reflect changes made in the source The source and target can be the same document, two different files generated by the same application, or files created in two very different applications, such as Word and Excel What do I mean by that Imagine an Excel worksheet that contains expense data for your department, and suppose you have to turn in a report to your manager every month, summarizing your expenses and showing year-to-date expense information as well Your report is done in Word, and it uses the data from the Excel worksheet, where the actual expenses are entered and stored Wouldn t it be great if you could copy the content from the worksheet and paste it into the Word
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