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By default, text in a document based on the Normal template is single-spaced You can also set line spacing to double or to one-and-a-half line spacing using these methods:
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Use the keyboard Select your text and then press CTRL-2 to change to double spacing,
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CTRL-5 for one-and-a-half line spacing, or CTRL-1 for single spacing You want to use the numbers above the alphabetical keyboard, not the ones found on the numeric keypad
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Click the Line Spacing button on the Formatting toolbar The button has a drop-down triangle
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and offers line-spacing options of 1, 15, 2, 25, and 3 If you click the More option, the Paragraph dialog box opens, and you can set spacing to any number of lines there
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Use the Paragraph dialog box Choose Format | Paragraph and, in the Line Spacing
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section of the dialog box, click the drop list and choose from six different spacing options If you choose At Least, Exactly, or Multiple, you need to use the At box to the right to enter the measurement (in points) or number of lines (for Multiple)
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Word wrap keeps your text flowing from line to line within paragraphs so that as soon as your text exceeds the width of the page within the margins, the text is forced onto the next line Text flow between pages is also something that occurs naturally As soon as your text exceeds the height of the page within the top and bottom margins, a page break is inserted automatically, and your text flows onto the next page with a few minor exceptions:
Word won t leave a single sentence from a paragraph back on the previous page if the
rest of the paragraph is being forced onto the next page It will force the entire paragraph to the new page rather than leave that sole sentence behind
If the opposite occurs all but the last sentence of a paragraph fits on a page, but that
last sentence is forced onto the next page Word will keep the entire paragraph on the previous page rather than send a lone sentence on ahead The technical terms for these straggling sentences are widows and orphans Widows are the single sentences sent ahead to the next page while the rest of the paragraph remains on the previous page Orphans are the sentences that are left behind when the rest of the paragraph has flowed to the next page This sort of flow control is also called pagination, and it is by this term that Word refers to text flow from page to page To access all of Word s pagination controls, choose Format | Paragraph and click the Line and Page Breaks tab in the Paragraph dialog box (see Figure 6-6) The other pagination options allow you to control the relationship between two or more contiguous paragraphs and to make sure a selected paragraph is always at the top of a page, no matter what happens in your document The remaining three pagination options are described in the following list:
Keep Lines Together Selecting a paragraph and then turning on this option prevents
the paragraph from ever being split up by a page break
Keep with Next If it s important that a pair or series of paragraphs remain together
and never be separated by a page break, select them, and then turn this option on If keeping the reader s attention and preventing the physical break in concentration caused by turning the page or scrolling down in a document to read the next page are important, you ll like this option The following illustration shows the small black boxes in the left margin that indicate two paragraphs (and the blank line between them) are set to be kept together
CHAPTER 6: Effective Document Formatting
Page Break Before Normally applied to headings, this pagination option forces a page
break before a selected paragraph The result of this action is that no matter how much text you add before the paragraph which might push it to the middle or bottom of a page Word will keep the paragraph at the top of a page, tying the paragraph to the page break preceding it If you insert a page break (by pressing CTRL-ENTER), Word will ignore the pagination settings and allow a page break to occur between paragraphs or lines set to be kept together
FIGURE 6-6
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