asp.net barcode generator Working with Columns in Microsoft Office

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Working with Columns
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If you ve ever read a newspaper, you ve seen columns the text that flows vertically, in narrow strips Placing text into columns gives you more layout options and makes it easier to integrate
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Two paragraph mark codes To be replaced by a single, nonbreaking space code
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FIGURE 7-3
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graphics into the document s design As shown in Figure 7-4, text and graphics are much more interesting to look at when placed into columns
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To build a newsletter or other columnar document, you have two choices: You can type the text first and then apply the column formatting to the existing text, or you can set up the columns and then type the text Your preference between these two options depends on several factors:
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Proofreading text is easier if the text is not in columns, because the eye can flow across
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single paragraphs that span the width of the page
If you type the text first, you can more easily select which text will be turned into
columns For example, you can leave the headline or newsletter title out of the column formatting by selecting the text that comes after it before setting up the columns
If you set up columns before typing the text, you can see your text flow into the columns
as you type For some users, this is helpful
Columns appear as they ll print only if you re in Print Layout view If you prefer to
type and edit in Normal view, you won t be able to see column-formatted text in snaking columns as you type
CHAPTER 7: Working with Long Documents
FIGURE 7-4
When text is placed in columns, the graphics, headlines, and body of articles are more interesting to look at
Applying Columns to Existing Text
The process of converting existing text to columns is actually quite simple, and it s the same procedure except for one step that you d employ to set up columns before typing Here goes: 1 Select the text to be formatted in multiple columns Be sure to select only the text and paragraph marks at the end of paragraphs that should be in columns, and not any that should not fall into columns 2 Turn on columns using one of two methods outlined in the following steps
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3 Click the Columns button on the Standard toolbar and drag through the resulting palette to select the number of columns to apply The palette and a three-column configuration being selected is shown here:
4 Choose Format | Columns In the resulting dialog box (see Figure 7-5), click the box for the number of columns desired and then click OK By default, the columns will be of equal width
Setting Up Columns Before Typing
If you prefer to see your text flow into columns as you type it, you can set columns at the current cursor location, then type the text that will flow into those columns as you ve set them You can do this the same way you d set up columns for existing text, except that instead of selecting text first, you ll just click to position your cursor where the columns should begin going into effect Then use the Columns button on the Standard toolbar, or use the Format | Columns dialog box, to set up the number of columns you want, and exactly how they should look Once that s done, you can start typing and watch your text fill up the first column, flow into the second, and so on
FIGURE 7-5
Use the Columns dialog box to take a more methodical approach
CHAPTER 7: Working with Long Documents
Customizing Columns
When you use the Columns button on the Standard toolbar, you don t have much choice in how the columns are set up You can choose how many columns you ll have, but their width will be equal and dictated by the width of your page within the left and right margins If you ve set up columns using this button, you aren t stuck with their settings Similarly, if you used the Columns dialog box but simply chose the number of columns and clicked OK without making any adjustments, you don t have to live with their settings You can change the number of columns, adjust column width, and even add a vertical line between columns How Try the following techniques To change the width of columns, use the ruler With your cursor inside column-formatted text, look at the ruler and note the gray sections between the white sections These gray portions represent the space between columns, as shown in Figure 7-6 You can resize these portions by dragging their ends with your mouse When your mouse turns into a two-headed arrow on either end of the gray section, drag it and release it when you ve achieved the desired column width You might have to do this to both columns if you want to change both Using the ruler really requires adjustments be made by eye If you want to make changes more exact, use the Columns dialog box Through this dialog box you can pick a new number of columns, set the width of all the columns to a new uniform width, or make an individual column different from the others You can also add a vertical line between columns, which can be helpful on a crowded page if you think people s eyes might wander instead of following the vertical flow of the columns If you want to make adjustments to more than one column, select all the columns you want to deal with through the Columns dialog box If your entire document is set to the same column
FIGURE 7-6
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