barcode generator Splitting and Merging Cells in Microsoft Office

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Splitting and Merging Cells
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Another way to change your table s dimensions is to split and merge its cells As the terms indicate, splitting a cell takes a single cell and breaks it into two or more cells, whereas merging cells takes two or more cells and joins them into a single cell When splitting cells, you can select a single cell by clicking inside it, or you can select an entire row or column If you select an entire row or column, every cell in it will be split into the number of cells you specify Merging cells can be performed only if two or more contiguous cells are selected before you issue the command In fact, the Merge Cells command will be dimmed in the Table menu if you don t have two or more cells selected
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Splitting Cells to Increase Table Dimensions
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Splitting cells is quite simple Just click inside a single cell or select a row or column and then choose Table | Split Cells The Split Cells dialog box opens, as shown here:
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CHAPTER 8: Structuring Documents with Tables
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By default, the Merge Cells Before Split option is selected in this dialog box This means that if you have more than one cell selected (a block, column, or row), the cells will be merged into one cell and then split into the number of columns and rows you specify The following shows a three-column, two-row table with one of the rows split into three rows and four columns
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Merging Cells to Consolidate Table Structure
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When you merge cells, you re combining them To merge cells, simply select the cells you want to merge and then choose Table | Merge Cells Much simpler than splitting, the merge process does one thing: It creates a single cell where there were multiple cells This command is extremely handy when you need a title row for a table, as shown in the example here This two-column table s first row was merged into one long cell, a perfect home for the text that identifies the table s purpose
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Applying Borders and Shading
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When you use tables purely to provide a grid structure for your text or to lay out a document, you won t want to call attention to the table itself You won t want to include borders, and you won t want any color in the table cells If your document will be viewed onscreen, you can turn off the guidelines that indicate that a table s in use, too If, on the other hand, you want to take full advantage of the table s existence and apply borders and even shading to all or some of the table, you can easily do so, turning the table into a graphical element as well as a structural device Figure 8-4 shows two tables one with borders, and one without In the table with borders and shading, these formatting elements have been placed strategically to enhance the document s usefulness and to make it more visually appealing
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Turning Borders On and Off
By default, all tables start out with a hairline border You can turn this border off entirely, or you can turn it off for portions of the table, leaving it on in other portions You can also apply different
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The content and nature of your table will dictate whether to use borders and shading
border colors and thicknesses to some or all of your table Word gives you several tools to control the placement and appearance of table borders:
The Border tool on the Formatting toolbar Click the drop-down triangle next to this
button to see a palette of borders top, bottom, left, right, inside, outside, and even diagonal
The Borders and Shading dialog box This dialog box provides one-stop shopping
for all the things you can do with, or to, a border Obviously, it s very easy to turn borders off or to turn them all on for the entire table What might be a little more difficult the first time is applying or changing borders for a specific part of a table The key is to turn off all the borders on the table and then go back and turn them on for selected cells This enables you to consider each cell individually and choose the appropriate border It can be very confusing to leave borders on and turn them off in certain areas, so try what might seem like a backward approach You should find it to be quite effective It can be hard to tell which borders are on and which are off if the table gridlines (nonprinting cell wall indicators) are on To turn them off, choose Table | Hide Gridlines; however, if you find (as I do) that having the gridlines hidden makes it hard to locate and select individual cells or find cell walls in order to resize columns and rows with your mouse, you can turn them back on by choosing Table | Show Gridlines
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