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GO GET IT ON THE WEB Protective cases: http://wwwpelicancom Evidence bags and tape: tape http://wwwpremiercrowncom/evidence/ieb9000asp Evidence labels, seals, and tape: http://wwwfitzcoinccom/products/evidence_labels_seals_tapehtm Secur-Pak pouches and evidence tape: http://wwwbagexpertscom/policepic1html
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You need to record chain-of-custody details on the back of the evidence tag Once such packaging is completed, you should ship the best evidence via the most expeditious manner to your evidence custodians You must use a shipper that provides a tracking capability, such as Federal Express (FedEx) or United States Postal Service (USPS), Registered Mail Note that the tracking information is accessible from the shipper s web site for only a limited period of time We recommend printing out the tracking information for your case folder Upon arrival of the evidence, the evidence custodian assumes the burden of all chain of custody The evidence custodian signs out the best evidence copies to authorized individuals on an as-needed basis (perhaps for additional analysis) Therefore, should an authorized individual require the best evidence, only one of the evidence custodians can provide access to it
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Every organization that collects evidence as a result of any investigation requires an evidence safe The evidence safe (or evidence room, vault, or other designation) prevents
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tampering or unauthorized access to the documents, data, or physical evidence that may be critical to your case All evidence collected should be kept in the evidence safe This safe should be kept locked at all times, except when it is being accessed by an evidence custodian The combination or access keys to the evidence safe should be known only to the evidence custodians This helps maintain the chain of custody, since an evidence custodian will be required to access the best evidence whenever it is going to be transferred to an individual
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The evidence custodians should receive and store all best evidence for every case your organization investigates When they receive the evidence, the evidence custodians log the receipt of the evidence in the evidence log A complete inventory of all the evidence contained within the safe should be kept in the evidence log Every time an action is taken for a particular case, the following information should be logged: M I I I L Evidence tag number Date Action taken Consultant performing the action Identifying information for the media being acted upon (for example, transferring the best evidence data to another media or shipping data back to the original owner)
Therefore, the evidence log contains entries for each case where evidence was collected, following the entire life cycle of the best evidence from initial submission through final disposition We use an Evidence Safe Access Log form for this purpose (see Appendix B) A copy of this form can be maintained on the side of the evidence safe, since most safes are magnetic The evidence log is stored within the evidence safe The first page of the log is a detailed example of how the evidence log must be maintained Here is an example of the contents of an evidence log (Case Number: FS-010101 (US SuperTrust Bank), Opened: 11 Jan 01): Tag # 1 2 Audit 1 Date 13 Jan 01 13 Jan 01 1 Feb 01 15 Mar 01 Action Initial submission Initial submission No Discrepancies Moved evidence to tape Taken By Matt Pepe Matt Pepe Matt Pepe Matt Pepe 4mm tape #01001 Location Maxtor 60GB (593842567032) Maxtor 60GB (593822538745)
9:
Evidence Handling
We weighed the pros and cons of using an electronic database to track evidence We opted for the paper trail due to the ephemeral nature of electronic evidence
Working Copies
Examinations are performed on working copies of the best evidence The working copy does not need to be stored in the evidence safe, unless the case merits additional safeguards for the information If your organization has numerous initial responders that perform forensic duplications and then forward their duplications to an evidence custodian, a good policy is to have those investigators be responsible for making the working copies of the best evidence The only data that needs to be forwarded for storage in your organization s evidence safe is the best evidence This relieves the evidence custodians from the burden of making working copies for analysis and distributing those copies Only the best evidence requires an evidence tag No evidence tags are needed for any working copies of the best evidence If the best evidence is transferred to different media, the original evidence tag must be appropriately annotated and transferred/co-located with the best evidence In other words, you do not need to create evidence tags for the working copies you make during your forensic analysis
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