11: Interact with Others in Microsoft Office

Creating QR Code JIS X 0510 in Microsoft Office 11: Interact with Others

CHAPTER 11: Interact with Others
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Revisions Pane
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When you merge presentations, you can compare the original presentation with the reviewed one
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incorporated into the original document You have the flexibility to apply single changes or multiple changes at once:
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I Apply an individual change Click a marker or a listing of a change on the List tab of
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the Revisions Pane Select the check boxes of the changes you want to apply
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I Apply all the changes made to one slide On the Reviewing toolbar, click the down
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arrow to the right of the Apply button and choose Apply All Changes to the Current Slide
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I Apply all the changes made to the entire presentation On the Reviewing toolbar,
click the down arrow to the right of the Apply button and choose Apply All Changes to the Presentation
I Apply all changes made by a specific reviewer on one slide Click the Gallery tab
of the Revisions Pane, choose a slide of the reviewer, and choose Apply All Changes by This Reviewer If a reviewer made changes to the slide master, display the slide master and then choose the changes you want to apply as described just previously for applying individual changes to a slide
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If you change your mind and want to unapply changes, you can do so On the Reviewing toolbar, click the down arrow to the right of the Unapply button and choose one of the options You can show or hide comments and reviewers changes Choose Markup on the Reviewing toolbar When you are completely finished updating your presentation, you can end the review process so the reviewed presentation is not available any more for comparison Click End Review on the Reviewing toolbar If you apply the reviewer changes that you want, delete all the markers, and save the presentation, PowerPoint automatically ends the review for you To delete markers, choose the down arrow to the right of the Delete Marker button on the Reviewing toolbar and choose Delete Marker or Delete All Markers on the Current Slide
Meet Online
Microsoft Office includes NetMeeting, a program for online meetings While it is beyond the scope of this book to go into detail about how to use NetMeeting, you should know about its capabilities for collaboration Other online collaboration programs are also available, which may be available to you at your company NetMeeting includes the following features:
I I I I I
Audio capability so participants can talk to each other during the meeting Application sharing so participants can share access to the presentation Whiteboard that lets you paste data into the whiteboard and mark up the image for all to see Text chat where you can type comments that all can see and reply to File transfer so that participants can send presentations and other documents to each other
You can start NetMeeting from within PowerPoint by choosing Tools | Online Collaboration Then choose either Meet Now or Schedule Meeting To use the Meet Now option, all the participants need to have NetMeeting running and be on your network When you choose Schedule Meeting, you use Microsoft Outlook to schedule the time of the meeting Of course, you can also e-mail or phone people to set up the meeting The first time you use NetMeeting, you need to complete the Microsoft NetMeeting dialog box where you fill out information that NetMeeting needs to connect everyone You will probably need to contact your system administrator to complete the information Once you are ready to start the meeting, you choose the Meet Now option to open the Place a Call dialog box, where you select people you want to invite Then click Call The people you invite receive a message inviting them to participate When they accept, they are in on the meeting and can see the shared presentation on their screens During the meeting, the host starts out with control over the presentation, although everyone sees it When the collaboration feature is on, participants can take turns controlling the presentation, which means that they can edit it Only one person can edit the presentation at a time During an online meeting, you can send text messages to each other in the Chat window and work on the whiteboard, where you can type, draw, copy, and paste objects, and mark up text and graphics The host of the meeting has controls for ending the meeting when everyone is done
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