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How to Do Everything with PowerPoint 2002
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7 In the Name text box, rename the menu A menu name should be only one word and should not be too long 8 Click Close in the Customize dialog box to close both the shortcut menu and the dialog box Your new menu is ready for commands
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If you wish, you can change the name of one of the existing menus on the menu bar Be especially careful about renaming menus if you share your computer with others They may be quite mystified! Open the Customize dialog box and click the Commands tab Right-click the menu that you wish to change Change the menu s name in the Name text box and click Close in the dialog box Opening the Customize dialog box may seem strange because you don t actually use it; however, having this dialog box open activates all the menu and toolbar customization features You can also delete a menu Again, I urge caution Anyone else using your computer may have a difficult time indeed! In general, you should delete only custom menus that you have added However, a new word of caution: when you delete a custom menu, it s really gone! To delete a custom menu, open the Customize dialog box and drag the menu anywhere off the menu To remove a menu, menu item, or toolbar button without opening the Customize dialog box, press ALT and drag the item off the menu or toolbar Now that you have created a new menu, you need to add commands to it You could move your most often-used commands to one menu for convenience A common use for a new menu is for macros that you have created Here you see a menu with two commands on it that format AutoShapes with a gradient using a company s special colors You can select any AutoShape and format it exactly like you have specified in the macro by choosing one of the two items on this menu Macros are covered later in this chapter in the section Work with Macros
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You can also add commands to existing menus PowerPoint offers a long list of available commands that don t normally appear on the menus For example, you can add often-used AutoShapes to a menu You can also add custom commands that you or someone else wrote using Visual Basic for Applications (VBA) or another programming language To add a menu item to a menu, follow these steps: 1 Choose Tools | Customize 2 Click the Commands tab
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CHAPTER 13: Customize PowerPoint
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3 In the Categories box, choose a category To add a macro, choose Macros 4 Drag the command or macro you want from the Commands box to the menu you want to add it to The menu opens Drag to the desired location on the menu PowerPoint places a horizontal I-beam cursor to show you where the menu item will appear 5 Release the mouse 6 Click Close in the Customize dialog box Deleting a menu item is easier than adding one As usual, you need to open the Customize dialog box Choose the menu with the menu item you want to delete It opens up Drag the menu item anywhere off the menu and release the mouse button Voil it s gone! Oddly enough, you can place a menu on a toolbar As I mentioned earlier, the Drawing toolbar contains menus You can customize these menus in the same way that you customize menus on the menu bar Here you see the same menu shown earlier but placed on the Drawing toolbar If you usually keep the Drawing toolbar open, you might want to place a menu there that contains commands that relate to drawing
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