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Some simple display tactics can help keep your screen useful, yet uncluttered For example, when you first install PowerPoint, both the Standard and the Formatting toolbars are on the same row, freeing up a row of screen real estate The result is that a number of buttons are not displayed This arrangement may work for you On the other hand, you may find it annoying to have to click the arrow at the end of the toolbars to find the missing buttons You move a toolbar, to place it either on a different row or on the same row as another toolbar, by dragging its move handle a vertical bar at its left or top edge If the toolbar is floating, it has a title bar that you can use to move it When you drag a toolbar to the edge of the application window, PowerPoint docks it so that it cannot cover up any of your work You can resize and reshape a floating toolbar Move the cursor over any edge until it changes to a double-headed arrow, and then drag the edge either inward or outward For example, you can change a long, skinny toolbar into a compact box shape Of course, you can display any of PowerPoint s toolbars by right-clicking any toolbar and choosing it from the list of toolbars A great trick is to detach a submenu from a toolbar to create a floating palette For example, if you want to work with fill colors on several objects, you might find it annoying to constantly have to open up the Fill Color submenu on the Drawing toolbar If you could turn it into a floating toolbar, it would stay open on your screen, and you could access the buttons immediately It s easy Choose the submenu so it opens PowerPoint displays the submenu with a small move bar at the top Then drag the move bar to anywhere on your screen, as shown here
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CHAPTER 13: Customize PowerPoint
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To remove the floating palette, click its Close button The submenu remains available from its original toolbar
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Adding and removing a toolbar button is similar to adding and removing a menu item It s easy to add an existing button, but you can also create your own
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If you never use a toolbar button, you can hide it The button is still available if it is a built-in button that is, if it came with PowerPoint First, display the toolbar Then display the Add or Remove Buttons menu in one of two ways:
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I If the toolbar is docked, click More Buttons, then Add or Remove Buttons I If the toolbar is floating, click the down arrow at the upper-left corner of the toolbar s
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title bar and choose Add or Remove Buttons PowerPoint displays the list of buttons Uncheck any button or buttons that you want to hide from the toolbar
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Add Buttons to a Toolbar
You can add a toolbar button to a toolbar, either from another toolbar or from PowerPoint s long list of toolbar buttons You can also create a custom button for a custom command and add it to a toolbar To add a button from another toolbar, display both toolbars and open the Customize dialog box (Tools | Customize) If necessary, move the dialog box out of the way To move the button (remove it from one toolbar and add it to another), drag the button from one toolbar to the desired location on the other toolbar To copy the button, press CTRL while you drag You can add a toolbar button to a menu, too Just drag the button to the menu, wait until the menu opens, and continue to drag to the desired position on the menu PowerPoint automatically adds the appropriate text to the button image
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