You can set options when you send a presentation to Microsoft Word
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CHAPTER 15: Present Your Slide Show
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3 At the bottom of the dialog box, choose either Paste or Paste Link If you paste link the slides, the Word document is updated whenever you make changes in your presentation and then open the Word document If you are sending your presentation to Word to print handouts for a one-time presentation, you don t need to link the slides 4 Click OK Microsoft Word opens with your presentation in the format you specified It s a good idea to save the document before making further changes Once you have created your file in Word, you can use Word s features to edit the text as you wish Here are some ideas for additions to your handouts:
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I Thank your audience for attending I Tell your audience where they can contact you if they have any questions or want further
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I Offer access information for web sites and other resources where audience members can
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obtain further information
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I Add supporting data such as a price list, delivery schedule, your resume, your
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company s history and accomplishments, and so on
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I Offer your audience a means of providing feedback on your presentation
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Use PowerPoint Viewer and a Play List
PowerPoint Viewer is a program that can run a slide show on a computer that doesn t have PowerPoint PowerPoint Viewer is an essential part of the road warrior s equipment While you are on the road, your computer s hard disk may crash If you have your presentation and PowerPoint Viewer on a removable storage medium (such as a Zip drive), you can still show your presentation on any available computer In another scenario, your client might have told you in advance that there is no time for a presentation or you may not be planning to show a slide show at all However, if you have Viewer and a presentation with you, you can still show your presentation if the opportunity arises If your presentation includes objects such as a Flash movie or AutoCAD drawing, the viewers for those programs also need to be installed on the computer you use to display your presentation The Pack and Go Wizard includes a step to pack PowerPoint Viewer along with your presentation
How to Do Everything with PowerPoint 2002
The main PowerPoint Viewer file is ppview32exe, but it requires several other files as well If you can t find Viewer on your hard disk, you can download the file from http:// officemicrosoftcom/downloads/2000/Ppview97aspx (It is not installed with PowerPoint 2002) PowerPoint Viewer is free and can be distributed with no license required For example, you can send it to a client along with a presentation With Viewer, you can view not only PowerPoint 2002 presentations, but also PowerPoint 95 through 2000 presentations It also works with presentations created on a Macintosh However, PowerPoint Viewer is essentially a 97 viewer updated for 2000 It does not support features that were new in PowerPoint 2000, such as picture bullets and automatic numbers, and does not display 2002 s new animation
Present a Slide Show with PowerPoint Viewer
To start PowerPoint Viewer, locate ppview32exe (if necessary, choose Start | Find) and doubleclick the file to start Viewer, shown in Figure 15-3 Although PowerPoint Viewer doesn t offer as many controls as PowerPoint, you can click Options to open the Options dialog box shown here
You have the following options:
I By default, Viewer uses the settings saved with the presentation, but you can choose to
override those settings
I If you override the presentation settings, you can loop continuously until you press ESC,
show the presentation without narrations, and show the presentation without animation
I You can disable the menu that appears when you right-click during a slide show (You
might want to do this for a slide show that is controlled by your viewers at a kiosk or employee information center) You can also disable the menu button that you click to display the menu
I You can end with a black slide to avoid returning to Viewer s dialog box and your
CHAPTER 15: Present Your Slide Show
When you have finished your settings, click OK If you think you may show your presentation using PowerPoint Viewer, practice presenting using the program Make sure you can easily open Viewer you don t want to have to fuss to find it in front of your audience Check that the closing of your slide show is smooth and professional so that your audience doesn t see the mechanics behind the magic