I My Documents This button shows you the contents of the My Documents folder
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In this folder, you can collect the documents you are currently using for easy access When you first open PowerPoint, Documents is the default folder for opening and saving presentations Unlike the Recent folder, you have to purposefully save and place files in My Documents
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I Desktop Click Desktop to display the shortcuts and files you have placed on your
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desktop Some users keep shortcuts to their current projects on their desktop so they can open them immediately with a double-click
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I Favorites The Favorites button lists the contents of the C:\Windows\Favorites (or
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C:\Documents and Settings\<profilename>\Favorites) folder You can use the Favorites folder to store shortcuts to presentations (or other files) you use often The files can be anywhere on your hard disk or network, but placing shortcuts all in one folder lets you find your files without having to navigate through drives and folders In the Add a Presentation to the Favorites Folder section, I explain how to place a shortcut in your Favorites folder This folder also includes shortcuts to web sites that you have added to your Favorites list in your web browser
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I Web Folders This button shows you the contents of the Web Folders folder, where
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you can organize web-related documents in folders you create The purpose of this folder is to store files that you plan to publish on the Web Of course, you may organize your presentations in other locations In that case, click the arrow to the right of the Look In drop-down list box, and navigate to your presentation Click the desired presentation, and choose Open (or double-click the presentation)
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Use the Open Options
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You have some hidden options for opening a presentation Two of them are especially useful if you are working on a networked computer To use the new Open options, click the drop-down arrow next to the Open button, shown in Figure 1-3 You have the following options:
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I Open Read-Only This option opens a presentation but doesn t allow you to make any
changes However, you can choose File | Save As to save the presentation under another name or in another location Use this option when you are working on a network and someone else is currently working on the same presentation
I Open as Copy This option creates a duplicate of the presentation you choose in the
same folder as the original and opens the duplicate You can then make any changes you need
I Open in Browser With this option, you can open a presentation saved in HTML
format in your web browser
How to Do Everything with PowerPoint 2002
Customize the Default File Location
If you often work from one folder, you may wish to make it the default folder for the Open and Save dialog boxes No longer will you have to navigate to your presentations and other files on your hard disk or network Whenever you want to open or save a presentation, your preferred folder will be active in the dialog box To set the default folder, choose Tools | Options, and click the Save tab, shown in Figure 1-4 In the Default File Location text box, type the path for the default folder you want For example, type c:\presentations As you can see in Figure 1-4, the user has changed the default to E:\powerpoint Click OK
Use a Presentation from the McGraw-Hill/Osborne Web Site
If you would like to practice the skills in this chapter but don t have a presentation to work with, you can download a sample presentation from the McGraw-Hill/Osborne web site Agenthappt is a simple presentation (about the advantages of investing in a fictional location) that you can easily work with Go to http://wwwosbornecom
Customize the default location for saving and opening presentations
CHAPTER 1: Get Started with Presentations
View a Presentation
Understanding PowerPoint s window and views helps you accomplish all your tasks more quickly The PowerPoint 2002 window has some new features but does not change the basic layout you may be familiar with from earlier versions
Look at the Screen
Figure 1-5 shows the PowerPoint screen and its elements These elements are described further in the list on the next page
Maximize Title bar Menu bar Standard toolbar Formatting toolbar Minimize Close application Close presentation Help Ruler
Tabs Outline pane Slide pane
Previous slide View buttons Next slide
Drawing toolbar FIGURE 1-5
The PowerPoint screen The Standard and Formatting toolbars have been placed on two separate rows so you can see them completely Thanks to Human Factors International (http://wwwhumanfactorscom) for this presentation
How to Do Everything with PowerPoint 2002
I The title bar tells you that you are in PowerPoint and displays the name of
I The menu bar contains the commands you give PowerPoint I The Standard toolbar contains many of the most often used commands I The Formatting toolbar contains mostly common commands for formatting text I The application Minimize button allows you to reduce the application window to a