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To add or change the footer, display the slide master and choose View | Header and Footer PowerPoint opens the Header and Footer dialog box shown in Figure 7-3, with the Slide tab on top To use the Header and Footer dialog box, follow these guidelines:
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I Check the Date and Time check box if you want to place the date and time on
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each slide
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I Choose the type of date and time The Update Automatically drop-down list displays the
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current date and time Click the drop-down list to choose the format You can choose a format that includes the time If you select Fixed, it always displays the date that you enter
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I Check Slide Number to add a slide number to each slide I Check Footer to include a text footer and type the text in the box I Check Don t Show on Title Slide to omit footers on any slide using the Title Slide
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I Click Apply to All when you are finished making all the settings you want
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FIGURE 7-3
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The Header and Footer dialog box lets you add the date, slide number, and a text footer to all your slides
CHAPTER 7: Coordinate Presentations with Slide Masters
There are no separate headers, but you can move the footer placeholders to the top of the slide master and turn them into headers
Add the Date or Slide Number to One Slide
To add the date or slide number on only one slide, follow a different procedure (Of course, you don t want to add the date or slide number to a slide if you ve done so on the slide master, because you ll end up with the date or slide number twice on a slide) 1 Click Text Box on the Drawing toolbar 2 Drag across to create a text box 3 To insert a slide number, choose Insert | Slide Number PowerPoint inserts the slide number in the text box 4 To insert the date, choose Insert | Date and Time to open the Date and Time dialog box shown here
5 Choose the format you want Check Update Automatically to always show today s date 6 Click OK when you re done If you run a presentation through several revisions and collaborate with others to create the final version, place the date and time on the first slide, leaving the Update Automatically check box blank Include instructions to each reviewer to enter the current date and time just before they pass on the presentation In this way, everyone instantly knows when the presentation was last saved, without having to look at the file information in Windows Explorer many people do not display these details in Explorer Don t forget to delete the text box when the presentation is finalized
How to Do Everything with PowerPoint 2002
Change the Starting Slide Number
Occasionally, you may want your slide numbers to start with a number other than one Perhaps your presentation is the second half of a larger presentation To change the starting slide number, choose File | Page Setup to display the Page Setup dialog box shown here
Under Number Slides From, type a new starting number or use the arrows to change the starting number Click OK
Make Exceptions
You aren t locked into the slide master You may want to make exceptions to the formatting you have created in the slide master In fact, most of the formatting already covered in this book has had the effect of making exceptions to the master Any time you reformat bulleted text on a slide, change font color, or change the background for a slide, you are creating an exception to the master Any change you make on a slide overrides the master Even if you change the master, your changes remain That s because although the slide master is the master of the presentation, you, the user, are the master of the slide master What you say goes Therefore, if you make changes to a slide, PowerPoint always respects those changes The advantage of the slide master is that you can make changes that affect the entire presentation It is certainly much easier to change text color once than to change it individually on each slide Moreover, if you need to change the text color again, as long as you made the change on the master, you need change only the master If you made the change on each slide, guess what Now you have to go back to each slide and change it individually
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