free vb.net barcode library 14: Share Workbooks and Collaborate with Colleagues in Microsoft Office

Make QR Code in Microsoft Office 14: Share Workbooks and Collaborate with Colleagues

CHAPTER 14: Share Workbooks and Collaborate with Colleagues
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When the user you ve removed tries to save the workbook, Excel displays the dialog box shown here The user can use the OK button and use the Save As dialog box (which Excel displays automatically) to save their changes to the previously shared file under a different file name in the hope of later merging those changes with the previously shared workbook
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Restrict Data and Protect Workbooks
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By default, Excel workbooks are open for editing: any user who can access an Excel workbook in their computer s file system can open it and change it, or simply delete it Such openness makes for easy work, but chances are that you won t want colleagues you barely know from manipulating your valuable data or poking subtle alterations into your formulas And you may want to restrict even your trusted colleagues from changing the design of your worksheets when they re supposed only to enter a few missing figures in particular cells In this section, you ll learn about the options Excel provides for restricting other people s ability to change your workbooks The options break down into four categories You can:
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Restrict data entry in particular cells to make sure nobody enters invalid data Protect specific cells and protect a whole workbook against change Protect a worksheet but still allow users to edit certain ranges in it Password-protect a workbook either so that only people who know the password can open it or so that only people who know the password can modify it Your first line of defense for your Excel workbooks (and any other important files) should be to store them where people you don t want to access them can t get at them Depending on your situation, such a location might be on your hard disk or in a network folder to which access is tightly controlled
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Check Data Entry for Invalid Entries
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You can greatly reduce data-entry problems in your workbooks by making Excel check entries before entering them in specific cells To do so, you define restrictions and data-validation rules for those cells
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How to Do Everything with Microsoft Office Excel 2003
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For example, often you ll need to make sure that a number the user enters is within a certain range, to prevent the user from accidentally entering a different order of magnitude with a misplaced finger Similarly, on an application form for permission to travel to an affiliate office, you could use a drop-down list of the possible destinations to prevent the user from typing in any other destination To make Excel check data entry for invalid entries, follow these steps: 1 Select the cell or range you want Excel to check 2 Choose Data | Validation to display the Data Validation dialog box 3 On the Settings tab (shown here), specify the validation criteria to use Select the appropriate type (see the following list) in the Allow drop-down list, and then set parameters accordingly
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Any Value Accepts any input (Excel s default setting for cells) This setting
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effectively turns off validation, so you normally select it only when you need to remove validation from a cell or range But you can also use this setting to display an informational message for a cell or range To do so, enter the title and message on the Input Message tab, as discussed in step 5
Whole Number Lets you specify a comparison operator (see the Note) and
appropriate values The user must not enter a decimal point The validation criteria use these self-explanatory comparison operators: Between, Not Between, Equal To, Not Equal To, Greater Than, Less Than, Greater Than or Equal To, and Less Than or Equal To
Decimal Lets you specify a comparison operator and appropriate values The user
must include a decimal point and at least one decimal place (even if it s 0)
CHAPTER 14: Share Workbooks and Collaborate with Colleagues
List Lets you specify a list of valid entries for the cell You can type in entries in the
Source text box, separating them with commas, but the best form of source is a range on a worksheet in this workbook If you hide the worksheet, the users won t trip over it Usually, you ll want to select the In-Cell Dropdown option to produce a drop-down list in the cell Otherwise, users have to know the entries (or enter them from the help message)
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