best .net barcode generator library Insert a Chart in a PowerPoint Slide in Microsoft Office

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Insert a Chart in a PowerPoint Slide
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When you paste a chart into a slide, PowerPoint pastes not just that chart but the entire workbook that contains the chart If the workbook contains a lot of data, you can end up with a colossal and unwieldy presentation file, even if you ve pasted only a handful of cells PowerPoint pastes the entire workbook because it needs all that data to enable you to edit the chart within PowerPoint If you need to be able to edit the chart, you re stuck with saving the entire workbook in the presentation However, when you know about this limitation, you can prepare for it ahead of time For example, if the workbook that contains the chart has a large file size, you might create a stripped-down version of the workbook that you can save more comfortably in its entirety in a PowerPoint presentation The alternative to saving the entire workbook in the presentation is to save just a picture of the chart in the presentation The picture takes up considerably less space than the entire workbook, but you can t edit the chart To get just the picture of the chart in the presentation, do any of the following:
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Paste the chart by issuing a Paste command (for example, press CTRL-V) PowerPoint
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pastes in the entire workbook and displays a Smart Tag button Click the button and choose Picture of Chart (Smaller File Size) from the resulting menu
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Choose Edit | Paste Special to display the Paste Special dialog box Instead of the default
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selection, Microsoft Office Excel Chart Object, select either the Picture (Windows Metafile) option or the Picture (Enhanced Metafile) option Then click the OK button to close the Paste Special dialog box and enter the picture on the slide
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Insert a Range of Cells in a PowerPoint Slide
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Pasting a range of cells from an Excel worksheet onto a PowerPoint slide doesn t paste the whole workbook Instead, PowerPoint pastes the range of cells as what it calls a table, using HTML formatting that s supposed to retain the formatting applied to the range (Sometimes this retention works Other times, the results range from entertaining to disastrous) You can edit the table as a PowerPoint object, but you can t double-click the table to edit it as an Excel object
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If you don t like the results you get from pasting the table into the slide, click the Paste Special Smart Tag and choose one of the alternatives from the menu:
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Excel Table (Entire Workbook) pastes the entire workbook into the PowerPoint
presentation When you choose this option, you can double-click the table to edit it as an Excel object within PowerPoint But because the presentation contains the entire workbook, its file size will be much larger than with any of the other options
Picture of Table (Smaller File Size) pastes only a picture of the Excel range You can
format the picture as a picture for example, you can resize it, crop it, stretch it, or add a frame but you can t edit its contents
Keep Text Only enters the text from the Excel range without the formatting details
PowerPoint separates the contents of different cells in the same row with tabs You can then format the text as you would any other text in PowerPoint If you prefer to use the Paste Special dialog box to paste an Excel range into a slide, PowerPoint offers you a similar but somewhat wider range of choices:
Here s what those choices mean:
Microsoft Office Excel Worksheet Object pastes the range as a table, including the entire
workbook, so that you can edit the range in place as an Excel object
HTML Format pastes the range as a table, notionally retaining the formatting, as
discussed earlier in this section
Picture (Windows Metafile), Picture (Enhanced Metafile), Device Independent Bitmap,
and Bitmap paste the range as a picture that you can format but not edit in PowerPoint These are variations on the Picture of Table theme discussed earlier in this section The EMF format is usually the best format for printing to high-resolution printers
Formatted Text (RTF) pastes the text with rich-text formatting This option can be effective
for retaining the look of the text but not the formatting of the cells that contain the text (unlike the HTML Format item)
CHAPTER 16: Use Excel with the Other Office Applications
Unformatted Text pastes the text without any formatting This option gives the cleanest
result, provided you re prepared to apply such formatting as necessary in PowerPoint
Insert Word Objects in Worksheets
Depending on the type of work you do, you ll often need to insert part of a Word document a sentence, a paragraph, or more in an Excel worksheet (On occasion, you may need to insert an entire Word document, but in many cases the results of doing so are amusing rather than useful) For once, it s best not to simply paste the copied part of the Word document into the worksheet This is because Excel pastes in data from Word in the HTML format by default rather than creating an embedded object After you paste data, the Paste Options Smart Tag offers only two choices: Keep Source Formatting (the default) or Match Destination Formatting Instead, choose Edit | Paste Special (or right-click and choose Paste Special from the shortcut menu) to display the Paste Special dialog box, and then specify how you want to paste or pastelink the data These are your choices:
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