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Workbook Options
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The Workbook Options section of the Calculation tab offers five check boxes for controlling how Excel handles recalculation in this workbook:
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The Update Remote References check box controls whether Excel updates references to
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formulas that reference other applications This check box is selected by default
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The Precision As Displayed check box on the Calculation tab changes the numbers in the
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cells to match the precision with which they re displayed For example, if you re using two
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CHAPTER 2: Configure Excel to Suit Your Working Needs
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decimal places in a worksheet, applying this feature would change the numbers in all the cells in the workbook to using two decimal places (including any rounding involved); $445593 would change to $4456, and so on You ll seldom need to use this feature If you do, experiment first with a copy of your data, because the only way of undoing the change that Precision As Displayed makes is to revert to an unaffected copy of the data
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The 1904 Date System check box changes Excel s serial date starting point from January 1,
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1900, to January 2, 1904 Windows versions of Excel use 1900 as the starting date, while Mac versions of Excel use 1904 So when you import a workbook from Excel for the Mac, you ll usually need to select this check box to make serial dates display the correct values If your Excel workbooks are Windows only, you don t need to worry about this option
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The Save External Link Values check box controls whether Excel saves the value of
external links in the workbook This check box is selected by default
The Accept Labels in Formulas check box controls whether Excel lets you use row labels and
column labels to reference cell addresses in formulas This check box is cleared by default, but you may sometimes want to select it Use Range Names and Labels in Formulas, in 8, explains when this option may be helpful and why it s turned off by default
Set Edit Options to Fine-Tune Editing Maneuvers
The options on the Edit tab of the Options dialog box (Figure 2-6) offer fine control over Excel s features for editing columns, rows, and cell contents It s a good idea to understand what these features do even if you don t need to change the default settings immediately
FIGURE 2-6
The options on the Edit tab of the Options dialog box can greatly change how Excel behaves as you edit worksheets
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Here s what the options do:
The Edit Directly in Cell check box controls whether or not you can perform editing in
the cell in the worksheet as well as editing in the Formula bar Most people find editing in the cell convenient for most purposes, and this check box is selected by default If you prefer to restrict editing to the Formula bar, clear this check box
The Allow Cell Drag and Drop check box controls whether or not you can use drag and
drop to copy or move the contents of cells This check box is selected by default If you leave it selected, you can select or clear the Alert Before Overwriting Cells check box to control whether or not Excel warns you before overwriting cells that contain data when you perform a drag-and-drop operation
The Move Selection After Enter check box lets you specify whether, and in which direction,
Excel moves the selection when you press ENTER to apply an entry to a cell The default is to move down to the next cell You might prefer to move right (or, rarely, up or left)
The Fixed Decimal check box lets you make Excel format each number you enter with
the number of decimal places you specify in the Places text box This check box is cleared by default, and you ll need to turn it on only for specialized purposes When you use this option, Excel forces you to use the specified number of decimal places in each entry For example, if you set three fixed decimal places and enter 1 in a cell, Excel uses the value 0001 To enter the value 1, you enter 1000, and Excel displays it as 1
The Cut, Copy, and Sort Objects with Cells check box controls whether or not Excel
includes objects (for example, charts) in selections you cut, copy, or sort This check box is selected by default
The Ask to Update Automatic Links check box controls whether Excel gets your
approval before updating automatic links or updates them without asking This check box is selected by default
The Provide Feedback with Animation check box controls whether or not Excel used
animated visual effects to accentuate actions you re performing For example, when you insert a row (Insert | Row), Excel animates the process of sliding down the rows below it Animation is on by default Turn it off if you find it annoying or if it makes your graphics card struggle
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