best .net barcode generator library 3: Create Spreadsheets and Enter Data in Microsoft Office

Creator QR-Code in Microsoft Office 3: Create Spreadsheets and Enter Data

CHAPTER 3: Create Spreadsheets and Enter Data
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Save a Workbook in a Different Format
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By default, Excel saves files in its own Microsoft Excel Worksheet format unless you choose to override the default temporarily or permanently Excel also lets you save workbooks in other formats (such as those that various versions of Lotus 1-2-3 use) for when you need to share data with people who use different spreadsheet applications When you save a workbook in a non-Excel format, data and basic formatting should be saved without a problem, but complex formatting and advanced features may be stripped from the workbook during the conversion So don t use a non-Excel format for workbooks unless you must; and if you must, test the required format with noncritical information first in case anything vital disappears from the workbook To save a workbook in a different format, choose the format in the Save As Type drop-down list in the Save As dialog box Excel automatically changes the extension on the file to suit the format, so if you re using a Save As command to save a previously saved workbook in a different format, you won t need to change the file name If you usually or always need to save a file in another format than Excel s native format, you can make Excel use that format as the default for new workbooks you save To do so, choose Tools | Options to display the Options dialog box, click the Transition tab, select the file type in the Save Excel Files As drop-down list, and then click the OK button Excel doesn t use this default format when you re using a Save As command to save a workbook you ve already saved in another format
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Enter Property Information for a Workbook
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To make workbooks easier to identify via searches, and to help the Windows Indexing Service to store the appropriate key information about workbooks, you can enter property information by using the Properties dialog box You can display the Properties dialog box at any time by choosing File | Properties You can also have Excel display the Properties dialog box the first time you save each file, which encourages you to enter the property information at a relatively convenient time To make Excel display the Properties dialog box, choose Tools | Options to display the Options dialog box, select the Prompt for Workbook Properties check box on the General tab, and click the OK button The Properties dialog box contains five tabs, which are discussed here
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The General tab contains basic information about the file: its type (for example, Microsoft Excel Worksheet); the folder it s located in; its size; its MS-DOS name (in the 83 format for example, ACMEPR~1XLS); the dates it was created, last modified, and last accessed; and the status of its Read Only, Hidden, Archive, and System attributes You can t manipulate any of this information directly on this tab
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Summary Tab Properties
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The Summary tab (Figure 3-2) contains Title, Subject, Author, Manager, Company, Category, Keywords, Comments, and Hyperlink Base fields Excel automatically fills in the author information from the Author property of the template or, if that s blank, with your user name Excel automatically fills in the Company field with the registered organization that s assigned to the copy of Windows you re using These fields are self-explanatory except for Hyperlink Base, which enables you to specify the base address for all of the hyperlinks in the workbook For example, if you enter http://wwwacmeheavyindustriescom/ in the Hyperlink Base text box, you can then create a hyperlink to http://wwwacmeheavyindustries/com/examples/example1html by entering examples/example1html rather than the full address
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Statistics Tab Properties and Content Tab Properties
The Statistics tab contains details on when the workbook was created, last saved, last modified, last accessed, and last printed as well as on the person it was last saved by, the revision number, and the total time spent editing it The Contents tab provides a list of document contents, such as the worksheet names and the names of named ranges
FIGURE 3-2
You can enter key information on the Summary tab of the Properties dialog box to make workbooks easier to identify without opening them
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