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Enter Data in Worksheets
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There are three main ways of entering data in worksheets: by typing data in manually, by using drag and drop to move or copy existing data, and by pasting in existing data that you ve cut or copied The following sections discuss these methods
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Enter Data Manually
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You can enter data in a cell by selecting the cell, typing the entry, and then pressing ENTER or clicking the Enter button Pressing ENTER moves the active cell to the next cell in the direction specified by the Move Selection After Enter option on the Edit tab of the Options dialog box (The default direction is Down) Alternatively, move to another cell by clicking in it, by using one of the arrow keys ( , , , or ), or by pressing TAB (to move right), SHIFT-TAB (to move left), or SHIFT-ENTER (to move the opposite way to that given by ENTER) When entering data, you can work in either the cell itself (the default position of the insertion point) or in the Formula bar (by clicking there) Entering data in the cell itself tends to be more straightforward, because you can see where the data will appear in the worksheet and whether it will fit in the cell Entering data in the Formula bar is useful for long or complex entries for which a lack of space in the cell itself might prove distracting Excel also offers the following techniques for speeding up data entry:
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To enter data in a range of cells, select the range, type the entry, and then press
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CTRL-ENTER
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To enter data in multiple worksheets at once, CTRL-click the worksheet tabs to select the
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worksheets, and then enter the data You can combine this technique with CTRL-ENTER to enter data in a range of cells on multiple worksheets at once Use AutoFill to Enter Data Series Quickly, later in this chapter, explains how to use Excel s AutoFill feature to enter lists and series of data quickly in ranges of cells 7 explains how to enter functions in cells, and 8 discusses how to enter formulas To delete the existing contents of a cell or range, select that cell or range and press DELETE To replace the existing contents of a cell, simply create a new entry over the existing contents of the cell To edit the existing contents of a cell, double-click the cell Alternatively, move to the
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CHAPTER 3: Create Spreadsheets and Enter Data
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cell and press F2 You can then edit the text either in the cell itself (the default) or in the Formula bar (by clicking there) Once you re editing the contents of a cell, the and keys move the insertion point right and left, so you can t use these keys (or or ) to enter the entry Instead, you need to press ENTER, press TAB, click the Enter button, or click in another cell
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Undo an Action
As in many Windows applications, you can undo actions in Excel To undo an action, issue an Undo command in one of the following ways:
Press CTRL-Z Choose Edit | Undo Action Name (for example, Undo Typing Bermuda in E13) Click the Undo button on the Standard toolbar to undo a single action To undo multiple
actions, click the drop-down button, and then choose the action up to which you want to perform the undo in the resulting list
But unlike Word, which can undo an impressively long sequence of actions, Excel can undo only 16 actions by default and even those 16 actions won t always be available to you Some actions in Excel can t be undone, but Excel doesn t warn you before clearing the Undo buffer, so you may find yourself unable to undo actions So if you suspect that you may need to undo an action, decide whether or not to undo it before taking any further actions When Undo falls short, you can sometimes achieve the effect of undoing actions by closing the file without saving changes, thus reverting to the last saved version of the file The catch is that, unless you can remember exactly when you last saved the file, you may lose more work than you had bargained for
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