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Common Errors in Excel Formulas
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example, if you divide 2 by 3 and get the result 1, you might suspect a division error But if the result cell is formatted to display no decimal places, Excel will round 06667 to 1 There s no error, even though there appears to be but you may want to change the formatting to remove the apparent error
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Operator Precedence Causes an Incorrect Result
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If a formula gives a result that s obviously incorrect, check the operator precedence for errors Enter parentheses to specify which calculations need to be performed out of the normal order of operator precedence
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Range Changes Introduce Errors in a Formula
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Another prime source of errors in a formula is changes to the ranges to which the formula refers To check whether this has happened, select the formula and press F2 to edit it Use and to move through the formula, and watch as Excel s Range Finder feature selects each range referenced When you identify an error, correct the range involved by dragging its borders or by typing in the correct references
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Excel s Formula AutoCorrect feature watches as you enter formulas and tries to identify errors as you create them When Formula AutoCorrect catches a mistake in a formula you re entering, it suggests how to fix it For example, if you type A1;B2 in a formula instead of A1:B2, Formula AutoCorrect displays a message box alerting you to the error, suggesting how to fix it, and offering help You can accept the suggestion, try the help, or return to the cell to edit the formula manually
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Configure Error-Checking Options
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You can configure how Excel handles errors in worksheets by choosing Tools | Options and selecting and clearing the check boxes as appropriate on the Error Checking tab of the Options dialog box (Figure 8-2) Clear the Enable Background Error Checking check box if you want to disable error checking altogether Otherwise, use the options in the Rules section of the tab to specify which rules to apply to your worksheets (By default, Excel applies most of them) If you enter many formulas in your worksheets manually, you may find the Inconsistent Formula in Region option useful for identifying inconsistencies in otherwise consistent ranges of formulas The Reset Ignored Errors button on the Error Checking tab of the Options dialog box lets you tell Excel that you want to see even those errors that you (or someone else) have specifically ignored You may want to use this option when you receive a workbook from someone else and need to make sure it doesn t contain any hidden errors that that person has ignored
CHAPTER 8: Create Formulas to Perform Custom Calculations
FIGURE 8-2
Configure error-checking options on the Error Checking tab of the Options dialog box
When Excel identifies an error that contravenes a rule that s selected, it displays a green triangle in the upper-left corner of the affected cell Select the cell to display a Smart Tag, and then click the Smart Tag to display a menu that explains the problem and offers possible solutions:
Audit Formulas and Check for Errors Manually
If you turn off Excel s error checking, it s a good idea to check your worksheets manually for errors; if you use error checking, you may still want to check manually to ensure that you haven t ignored any cells flagged with green triangles
How to Do Everything with Microsoft Office Excel 2003
You ll see an example of checking for errors manually in a minute But first, let s look at the formula auditing commands that Excel offers, because you ll often need to use these to track down errors
Use the Formula Auditing Commands to Track Down Errors
The commands on the Formula Auditing toolbar (Figure 8-3) and the Tools | Formula Auditing submenu enable you to track down errors in your formulas more quickly The Formula Auditing submenu offers many of the same options as the Formula Auditing toolbar, but the toolbar tends to be easier to use You ll see most of the Formula Auditing toolbar s buttons in action in the next sections These buttons (which you won t see in action) need only brief explanation:
The New Comment button inserts a new comment attached to the active cell The Show Watch Window button displays the Watch window (discussed in Monitor
Calculations with the Watch Window in 7)
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