vb.net barcode generator open source Create each database on a separate worksheet If you have just one database, this is in Microsoft Office

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no problem If you have multiple databases, either create each database on its own worksheet or finesse the problem by combining the databases and using an extra field in the database to distinguish them
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CHAPTER 9: Organize Data with Excel Databases
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Enter the names of the database s fields in the header row Technically, a database doesn t
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have to have a header row But if you want to use AutoFilter (discussed in Perform Quick Filtering with AutoFilter, later in this chapter), or if you want to use forms to simplify data entry, your database needs a header row So in practice, a database must have a header row
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Make each label in the header row unique so that Excel (and you) can distinguish each
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field from the other fields This requirement may seem a no-brainer but if you extend an existing database by incorporating new fields, you may have to rename existing fields to give each a unique label For example, if your database contains a field named E-mail for the record s e-mail address and you need to add another e-mail address, you might need to rename the E-mail field to E-mail 1 for uniqueness and clarity
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Keep the column labels reasonably concise, because Excel displays them on data entry
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forms you use for the database One long label produces an awkwardly wide form and wide gaps between shorter labels and their fields, which can make them slower to read
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Format the header row differently from the data area Doing so has twin benefits: it makes
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Excel recognize the row as a header row, and it helps you to distinguish it
Make sure the database area doesn t contain any blank rows or columns, because these
will interfere with Excel s sorting and searching Figure 9-1 shows a section of an example database in Excel I used a Window | Freeze Panes command to make the column headings stay on screen no matter how far down the worksheet is scrolled
Enter Data in a Database
You can enter data in a database either by using standard data entry techniques (recapped in the next section, Enter Data by Using Standard Techniques ) or by using a custom data entry form
FIGURE 9-1
The example database used in this chapter
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(discussed in the section after that, Enter and Edit Data with Data Entry Forms ) Most likely, you ll choose to work with standard techniques while laying out the database and entering the first records After the database contains more than a few records, a data entry form becomes invaluable
Enter Data by Using Standard Techniques
You can enter data in a database by using standard Excel techniques:
Type directly into a cell Select a range of cells, type, and press CTRL-ENTER to
enter the same item in each cell
Use copy and paste or CTRL-drag and drop to reuse existing data Use AutoFill to repeat the contents of the current cell or to extend the current database
Depending on the types of data your database contains, you may find it helpful to create custom AutoFill lists Create Custom AutoFill Lists, in 3, explains how to do so
If a column contains repetitive entries (such as product names or town names),
AutoComplete will suggest a matching entry as soon as you type enough letters to distinguish it from all other entries
You can also reuse an existing entry by right-clicking the cell, choosing Pick from List,
and selecting the entry from the list that Excel displays Because of the amount of clicking and scrolling that this technique entails, it s usually slower and clumsier than other methods especially if the column contains a large number of different entries (rather than fewer repeated entries) However, it may be useful for complex entries that are awkward to type All these techniques work fine on a long list, but entering data in a database by moving around a huge worksheet gets old fast If the columns in the database contain long entries, you ll either need to scroll sideways frequently or display only part of each column s contents As soon as the database grows beyond a few screens of data, you ll probably want to use forms to make data entry faster and easier When you enter a new record in a database manually, it s usually easier to enter the new record at the end of the database and then sort the database (if necessary) rather than locating the place where the new record should appear and inserting a row there
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