vb.net barcode generator open source 10: Outline and Consolidate Worksheets in Microsoft Office

Printer QR in Microsoft Office 10: Outline and Consolidate Worksheets

CHAPTER 10: Outline and Consolidate Worksheets
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FIGURE 10-1
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If a worksheet contains a hierarchy, you can use outlining to collapse it
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How to Do Everything with Microsoft Office Excel 2003
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An outline can have up to eight outline levels for rows and up to eight outline levels for columns, enabling you to create highly collapsible worksheets The outline shown in the lower part of Figure 10-1 has four outline levels for rows and four for columns
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Create a Standard Outline Automatically
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To create a standard outline in an Excel worksheet, follow these general steps: 1 Lay out the basic framework of the outline and enter the formulas in the appropriate places:
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Excel creates the outline based on where the formulas are entered in the worksheet, so
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you must enter the formulas in the worksheet before you can create an outline in it
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You don t have to enter all the items within any particular category, because you can
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insert rows and columns in the data area without disrupting the outline applied Excel simply expands the outline to accommodate the extra rows or columns 2 To create a single outline for the whole of the current data area, select a cell in the data area To create an outline for only a specific part of the current data area, select the range 3 Choose Data | Group and Outline | Auto Outline to create an automatic outline for the whole data area or for the current selection
Chose Custom Settings for Outlining
Excel s default settings for outlining work well with worksheets laid out like the worksheet shown in Figure 10-1, with summary rows below the detail rows and summary columns to the right of the detail columns To outline a worksheet that has its summary rows above the detail rows, or its summary columns to the left of the detail columns, you need to change the outlining settings To choose custom settings for outlining, follow these steps: 1 Choose Data | Group and Outline | Settings to display the Settings dialog box (Figure 10-2) 2 Choose options as appropriate:
Clear the Summary Rows Below Detail check box (which is selected by default) if
the summary rows are above the detail rows
Clear the Summary Columns to Right of Detail check box (which is selected by
default) if the summary columns are to the left of the detail columns
If you want Excel to automatically apply styles to the outline, select the Automatic
Styles check box Excel uses styles named RowLevel_1, RowLevel_2, ColumnLevel_1, ColumnLevel_2, and so on to identify the different row levels and column levels Click the Apply Styles button to apply the styles to the outline 3 Click the OK button to close the Settings dialog box and apply the custom settings to the outline
CHAPTER 10: Outline and Consolidate Worksheets
FIGURE 10-2
You can adjust Excel s settings for outlines in the Settings dialog box
Create an Outline Manually
Instead of creating an outline automatically by using the Auto Outline command, you can build an outline manually by using the Group command (and, if necessary, the Ungroup command) Creating an outline manually is far more labor intensive than using Auto Outline, so it s best kept for occasions when Auto Outline doesn t give you the results you need or when you need to build an outline at the same time as you create a worksheet You can also use the Group and Ungroup commands to change the grouping of selected rows or columns in an existing outline you ve created using the Auto Outline command To create an outline manually, follow these steps: 1 Select the detail rows or detail columns that you want to group The detail rows or detail columns must be adjacent to each other for grouping to work 2 Choose Data | Group and Outline | Group to display the Group dialog box:
3 Select the Rows option button or the Columns option button, as appropriate 4 Click the OK button to close the Group dialog box and apply the grouping To ungroup grouped columns or rows, follow these steps: 1 Select the cells you want to affect
How to Do Everything with Microsoft Office Excel 2003
2 Choose Data | Group and Outline | Ungroup to display the Ungroup dialog box:
3 Select the Rows option button or the Columns option button as appropriate 4 Click the OK button to close the Ungroup dialog box and ungroup the rows or columns
Expand and Collapse the Outline
Once you ve applied an outline to a worksheet, you can expand and collapse it easily by using the outline symbols that Excel displays (Figure 10-3):
Click one of the Column Level buttons to expand or collapse the columns to that level Click one of the Row Level buttons to expand or collapse the rows to that level Click an Expand button to expand a row level or column level, or click a Collapse button
to collapse a row level or column level If you have an IntelliMouse with a wheel, you can use it to expand or collapse the outline Hover the mouse pointer over the summary cell for a row, column, or both, and then SHIFT scroll backward to collapse the outline or SHIFT scroll forward to expand the outline
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