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Order Probability
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When a sales inquiry or quotation is created, you may want to know whether or not the customer will follow through with a purchase The system uses an order probability percentage from the customer master record and combines it with the order probability percentage of the sales document type The combination of the two percentages results in an order probability percentage, as displayed in Figure 2-49 This percentage is available for lists of sales documents; thus, you can create a list of sales quotations that has the highest probability of being confirmed first
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Figure 2-49 Determination of an order probability percentage
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< xml version="10" encoding="UTF-8" > Page 92
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Special Sales Document Types The Cash Sale Process
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One uses the cash sale process displayed in Figure 2-50 when the customer places the sales order and picks up and pays for the goods at the same time Thus, the system automatically proposes the current date in the sales order as the date for the delivery and billing Once the sales order is saved, the system then creates a delivery automatically and prints out a cash sale invoice that can be given to the sold-to party This cash sale invoice is a form created via output determination (see 4) of the systematic invoice, which must be created using the standard process The delivery can be relevant for picking (see 3 for delivery and picking processes), or if the goods are not to be picked, the delivery can have the goods issue automatically happen in a batch process and then the billing can occur Note the billing follows the standard process
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The Rush Order Process (Document Type SO)
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In the rush order process displayed in Figure 2-51, the customer places the order and collects the items immediately or we ship the materials immediately However, we only invoice the customer later The system automatically creates a delivery when we save the sales order, but no invoice is printed Instead, the system follows the standard procedures for creating the invoice Both the rush order process and the
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Figure 2-50 The cash sale process
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Figure 2-51 The rush order process
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< xml version="10" encoding="UTF-8" > Page 93 cash sale process utilize the shipping conditions passed on from the sales document The shipping conditions in turn are used to determine the shipping point and the route (As we will see in later chapters)
The Credit Process Sales Document G2
The credit procedure displayed in Figure 2-52 generally follows two business procedures, the first being the scenario where the customer returns products previously purchased and requires a credit This we will look at in the returns process The second general form of credit procedure is when the customer is credited without reference to a return This would be used in the following examples The customer discovers the products we sent him are defective and the costs to initiate a return delivery would exceed the costs obtained in rehabilitation or repair of the product Thus, we instruct the customer to scrap the material and we subsequently issue a credit note The second commonly used process is when the customer is overcharged for a product or service and we issue a credit for the difference Again there is no movement of material When configuring the sales document type credit memo request, note the following: You can automatically set a billing block that can be released by an authorized person prior to the billing It is the billing which in turn is the actual creation of the credit note You should also set a mandatory indicator that the credit memo request can only be created with reference to the invoice document that originated with the problem That way, you ensure traceability It is also possible to select an order reason on the credit note, which can provide the reason why the credit was given The standard item category used by credit memos is G2N (Don t forget in the copy control to ensure update document flow is activated when copying from an invoice to a credit memo request)
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