Work with Long Documents in Software

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Work with Long Documents
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Define a book Maintain consistency across book files Control numbers across chapters and pages Work with a table of contents Construct an index for a book
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nDesign Creative Suite 4 (CS4) is many things to many people Where some use it for ad layouts or other short documents, many use it for laying out longer projects, ranging from annual reports to magazine issues to books In this chapter, go between the covers for the scoop on constructing a document that combines multiple files into an InDesign book You ll see how to number pages and control text across several publications Then, turn to the tools InDesign conveniently offers for creating tables of contents and indexes
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Create a Book Publication
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Regardless of the project breakdown, a book structure keeps file sizes small, allows multiple people to work on the project simultaneously, and includes features for standardizing appearances and numbering Not only that, you also can export, package, or print components of the book from the Book panel without even having the files open Working with different page sizes and orientations in the same publication requires an external plug-in or you can simply include the various components in a single book
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How to Do Everything: Adobe InDesign CS4
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Start a Book Project
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You don t need to have all of the component documents ready to start a book file As you ll read later in the chapter, it s easy to add more documents to a book The first step is to create the structure for the book itself
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It s a good idea to create a project folder to store the book s file, the component documents, and support files such as templates, fonts, libraries, and so on
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Build the Book Framework
InDesign stores all the content for a book project in an indb file One book file can have up to 9,999 document pages If you need to use more pages, break it into several documents, and use the Book feature to synchronize master pages, styles, and pagination Follow these steps to get a book started: 1 Choose File | New | Book to display the New Book dialog box 2 Type a name for the book in the File Name field The Save As Type (Save on Mac) field defaults to a book, using the indb file format 3 Locate and select the folder where you want to store the book Click Save to close the dialog box and display the Book panel showing your book name in the panel s tab
Import the Content
At the start of the project, the Book panel is empty Choose Add Document from the Book panel s menu to open the Add Documents dialog box Locate and select the files you want to use for the book, and click Open to close the dialog box and load the files into the book file Then, choose Save Book from the Book panel s menu During your work sessions, you may see different icons, depending on the status of your files Style source (see Figure 9-1) For example, if you delete or rename a document formerly included in
FIGURE 9-1 The Book panel shows a number of indicators
Missing file Document modified outside of book Open document
CHAPTER 9:
Work with Long Documents
a book file, you ll see a red missing icon If you make document changes independently of the book file by opening the document directly, the book file shows a modification icon A document opened by someone else shows a lock icon; a closed file doesn t show an indicator
Change and Replace Content
There are a few options for changing content in a book file To swap a component, select the item s name on the Book panel, and then choose Replace Document from the Book panel s menu To delete a component, select its name on the Book panel, and choose Remove Document from the Book panel s menu, or click the Remove Document ( ) icon at the bottom of the panel Reorder the contents in the Book panel by dragging an item up or down in the panel
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