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How to Do Everything: Adobe InDesign CS4
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In many documents both books and other types of publications you see text that changes according to the page where it displays The most common example you ll see in a book is a chapter number In InDesign, chapter numbers are assigned by the book containing the documents Follow these steps to add chapter numbers using a text variable inserted on the master page of any document: 1 Click to place the cursor in a text field where you want to display the variable, and choose Type | Text Variables | Define to open the Text Variables dialog box Click New to display the New Text Variable dialog box (see Figure 9-2) 2 Type a name for the variable, such as ChNo ( Number) in the example, and then click the Type dropdown arrow and choose the variable type, such as Number in the example 3 Add text or symbols before or after the number according to your layout For example, type in the Text Before field to preface each instance of the text variable with the word Click the arrow to open a list of symbols and spaces, and choose an option if desired, such as an em space in the example, shown as the metacharacters ^m in the Text Before field 4 Click the Style drop-down arrow, and choose a number or character option for the number s style 5 Watch the configuration in the Preview area at the bottom of the dialog box When you re finished, click OK to close the dialog box and return to the Text Variables dialog box, where you ll see the new variable listed If the cursor is in the desired location for the variable, click Insert, and then click Done Otherwise, click Done to close the dialog box 6 To add the variable to another page, choose Type | Text Variables | Insert Variable | ChNo (or your custom
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FIGURE 9-2 Define new text variables for items like chapter numbers
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variable s name) to apply an instance of the variable As you see, the variable displays the content defined in the Text Variable dialog box and uses whatever style you assign to the text
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The structure for the ChNo object defining the text makes up the text variable Each occurrence of the variable on the page shows as an instance of that variable
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Imagine how time-consuming it would be to manually update page numbering, table of contents, indexes, and so on each time
How to
Use Other Text Variables
Other variables you often see in a book project define a running header or footer showing different content on the left and right pages, such as a section name on the left and a topic or subject on the right Write a running header or footer variable on your master page In the document, InDesign pulls the text using the style defined in the variable and inserts it into the header or footer Suppose your page contains three headings using the head3 style, the style defined in the variable By default, the text from the first heading also displays as the header or footer If you prefer, specify the text from the third heading instead For a running head based either on a paragraph or character style, use the same method as described earlier for chapter numbers to define headers for your project Other types of text variables include creation date, filename, modification date, output date, and so on
Note
How to Do Everything: Adobe InDesign CS4
you made changes! Fortunately, one of the strengths of a book project is maintaining an up-to-date status 1 InDesign offers a method for synchronizing a book s component files First, click the box to the left of a component file to define an exemplar called a style source You ll see an indicator in the box, as shown in Figure 9-1 2 Choose Synchronize Options from the Book panel s menu to open the dialog box, listing features to copy from the style source to your other files Select and deselect options as necessary (see Figure 9-3) 3 Select the Smart Match Style Groups check box to prevent duplication of uniquely named styles moved into or out of style groups Read about styles and style groups in 7
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