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A gap in organizations today is the ability to share information and knowledge gained in day-to-day business operations This is at the core of using rapid learning to gain competitive advantage Obstacles that
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stand in the way of this sharing of knowledge include multiple locations and the organization structure itself The traditional, functional, or hierarchical structures can create a mentality of sub-optimization in which the goal is to focus on only the work at hand and to achieve functional plans at all costs Individual performance, rather than team performance, is rewarded in the same way Some companies use a matrix structure that s more integrated and mixes functional structure with project teams and other types of multifunctional teams This type of structure encourages more information sharing because of joint goals and objectives A technique being used to accelerate the sharing of learning is called knowledge management In this context, knowledge management is considered the full use of information and data, in conjunction with the full use of skills and capabilities of the workforce to go beyond the expected results Knowledge is power By the same token, unused knowledge is the loss of power Companies that effectively use knowledge management are able to transfer information quickly and accurately throughout the organization This includes sharing information within and between groups These companies can generate ideas quickly in a creative process, but can also turn those ideas into innovative solutions to customer needs and problems In addition, they re able to anticipate needs and respond to rapid change
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The most powerful method of learning is in the organizational classroom where actual work issues and problems are discussed Several opportunities exist for both individual and group learning I ve listed a few of the best ways to learn faster than your competition
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A best practice is an idea, process, or technique that s proven to be more effective at delivering a particular outcome and has a track record of effectiveness Simple, repeatable processes are especially important for companies that are trying to grow from a small to a medium-sized business Best practices are the processes of developing and following a standard way of
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Action learning Action learning is a methodology that brings people together to work on actual business issues in a forum that emphasizes analysis and learning to solve day-to-day busiKEY TERM ness problemsThe groups may vary in size and organization level and be teamed up in small groups to identify, prioritize, and solve problems chosen by company leadersThe forums are most successful when they use a structured agenda and a facilitator Often problem-solving tools are introduced during the forum and are immediately applied to the problem-solving challenges of the small teamsThe results of the forum can provide a springboard into the next phase of implementation doing things that can eliminate duplication and waste while increasing speed of delivery of the work products and outputs The goal of best practices identification is to develop a benchmark of excellence that should be a world-class standard that can provide a target for the future After you ve decided the areas in which you want to find best practice benchmarks (review sidebar in 1: What Should Be Benchmarked , on page 11), the next step is to identify best practice sources that exhibit outstanding performance in your areas of interest You can easily find these companies by conducting online searches, contacting state and national Quality and Productivity Centers, and using trade publications and associations Once you ve identified the key area and source of best practices, often company websites will offer case studies and resource information Past Malcolm Baldrige Award winners offer summaries of how they achieved excellence in their organizations Many of the companies that have been identified as best practice organizations are receptive to visits to learn more about their achievements and approaches to business process improvement and other breakthroughs Obviously there will be a limit on information shared, but it can be a good start
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