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How the Workout Works
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The overall goal of the GE Workout is to form small groups of managers, supervisors, team leaders, and employees to address critical business issues These groups may be cross-functional and/or cross-level, depending on their closeness to the problem or challenge at hand The group, using the Workout Roles, evaluates the business issue and presents its recommendations to senior leaders in a town meeting format The group then makes a go/no-go decision about moving forward
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Crafting Your Own Workout
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Using the GE Workout guidelines, you can form your own workout process by following the checklist and suggestions on the next page
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Manager s Guide to Business Planning
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J Identify business issues that can best be addressed by a small, multiplelevel problem-solving teamYou may want to identify a few issues and give the workout team the opportunity to prioritize them during the session
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YOUR GE WORKOUT CHECKLIST
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J Select the workout participants using the team roles for sponsor, chamJ
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pion, facilitator, and team membersYou can create team selection criteria so that you enlist the support of those closest to the action Build a workout agenda and meeting planYou can use a one- or twoday format for meeting components such as sponsor kickoff, objectives, presentation of the business issues to be addressed, topic prioritization, and review of your problem-solving methodologyThis should be followed by group analysis and presentations Conduct a town meeting with the workout team and senior leaders to review the recommendations and make a go/no-go decision on whether to move ahead with the team recommendations
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After a few pilot workout sessions, a decision can be made about the continued use of the workout as a method to address key business problems Use a payoff matrix similar to the one shown in Exhibit 8-4 as a business issue selection tool to figure out which issues to address
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Easy to Implement Hard to Implement
Small Payoff
Quick Win
Time Waster
Big Payoff
Business Opportunity
Special Effort
Exhibit 8-4 A payoff matrix
Recycle Your Learning
Team Action Planning
The Team Action Planning format is another way to bring groups together to engage in problem solving around key business issues Using this format can add structure and help to reach the deliverables in a shorter time
Task
The goal of the Team Action Planning is to provide a forum for work teams to develop specific actions designed to improve the regional/systemic issues identified by the leadership team The specific objective is to develop action plans that can be immediately implemented and will have a positive impact on the productivity of the business unit or department
Process
Part 1 Scoping the Problem Method: Major Issue (use Worksheet 1) A For the major issue selected, describe the Current Situation This is a brief paragraph or series of bullet points describing how things actually are today The current situation is a problem statement and should describe rather than evaluate B Next, the team should describe the Desired Future This will be the vision of the future, the next 12 to 18 months, describing what success would look like C Finally, the team should brainstorm recommendations that will help reach the desired future Your purpose here is to come up with a list of about 10 possible recommendations Don t worry at this point if each recommendation is suitable for a team to work on A broad list will serve as a point of departure for action planning
WORKSHEET 1 PROBLEM IDENTIFICATION
1 Identify the major problem, issue, or challenge 2 Describe the current situation 3 Describe the desired future 4 Brainstorm: Recommendations/actions that will move you toward the desired future
Manager s Guide to Business Planning
Part 2 Creating an Action Plan Method: Use Worksheet 2 Once you ve brainstormed recommendations, for each issue selected you can begin to complete action plans required to make the changes The plan should be implemented within the next 30 days and the solution will make an impact on the business Action Steps Outline is an implementation approach to achieving the desired future For each recommendation, identify 5 to 10 action steps that will be taken to implement the recommendation Use the provided worksheets, one per recommendation Action steps should be specific Who refers to someone who will take responsibility for the action and When refers to the due date In working on the task and action steps: I The required expertise should be identified to solve the problem I The likelihood that a change will make a difference and is feasible should be determined I The plan should be actionable within 1 to 3 months I Identify the customer or responsible executive (Include steps to achieve approval, funding, etc)
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