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10 Determine whether the security mechanism enables any applicable approval processes
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The application s security mechanism should support granular controls over who can perform what approval processes and then lock data that has been formally approved from modification by a lower authority Otherwise, a lower authority or malicious user could modify or corrupt data in the system
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Verify with the developer or application administrator that appropriate controls are in place For example, if someone needs to approve journal entries before they can be passed on to the general ledger, the system s security mechanism should provide a means for defining who is authorized to perform this approval Any data that has been through the approval process should be locked in order to prevent any further modifications Interviews with system users are a good way to help the auditor determine the need for this sort of ability It is critical that the auditor understand not only the technical aspects of the application being reviewed but also the business purpose
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11 Review and evaluate processes for granting access to users Ensure that access is granted only when there is a legitimate business need
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Users should have intentional access granted and governed by the application administrator(s) to prevent unauthorized access to areas outside the user s intended
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13: Auditing Applications
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scope The application should have controls in place and the administrator(s) should have processes in place to prevent users from having more access than is required for their roles This step embodies the concept of least-privileged access
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Review processes for requesting and approving access to the application Ensure that these processes are documented and that they require approval from a knowledgeable administrator before application access is granted to a user Select a sample of users, and ensure that user access was approved appropriately Verify that the authorization mechanism is working appropriately PART II
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12 Review processes for removing user access when it is no longer needed Ensure that a mechanism or process is in place that suspends user access on termination from the company or on a change of jobs within the company
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Poor deprovisioning processes may leave a user with inappropriate access to your application long after the access or authority should have been removed
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Verify that appropriate deprovisioning processes are in place with the developer and application administrator Review the administrator(s) processes for periodically reviewing user access lists and validating that the access is still appropriate Be sure to look at both the application and the procedures around the application to ensure that they are being followed and are capable of being followed as written Automated suspension of accounts in the event of termination or job change is preferable to processes that require manual intervention For applications that have been in production for some time, select a sample of system users and validate that their access is still appropriate Alternatively, if possible, select a sample of system users who have changed jobs or left the company, and ensure that their access has been removed
13 Verify that the application has appropriate password controls Also, determine whether default application account passwords have been changed
The appropriateness of the password controls depends on the sensitivity of the data used within the application Overly weak passwords make the application sensitive to compromise, and overly strong passwords often force users to write them down in plain sight or to never change their password Many applications, particularly those that are purchased, have default accounts with well-known default passwords Many of these default accounts are used for system administration and therefore have elevated privileges If those default passwords are not changed, it is easy for an unauthorized user to access the application
Verify appropriate password controls with the help of the developer or the application administrator and by reviewing your company policy For example, three-digit PIN
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