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IT Auditing: Using Controls to Protect Information Assets, Second Edition
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11 Determine how identity management is performed for cloud-based and hosted systems
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Proper identity management practices are critical for controlling access to your systems and data Distributed computing became popular in the 1990s When each user was required to track IDs and passwords on multiple systems, it led to problems such as employees sharing accounts, inconsistent password controls (for example, password strength, aging), accounts not being removed when no longer needed, employees with more access than they needed, and other issues Without some form of central control, no real governance was possible To resolve these issues, many companies deployed enterprise IDs, giving users one account name for all systems, as well as strong enterprise passwords, which can be used to authenticate to multiple systems As your company begins adopting cloud computing, you run the risk of seeing the same issues arise again Users may end up with accounts with multiple cloud providers, each with a different ID and password If you re not careful, you ll encounter the same issues that companies encountered in the 90s with distributed computing This step is most applicable to cloud computing, particularly SaaS, and dedicated hosting, particularly of purchased applications
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Although it s possible to review the identity management controls over each outsourced system (checking each for appropriate password controls, account management controls, and so on), you should prefer to have a federated identity management capability This will allow your users to authenticate to your internal systems with their enterprise ID and password and then for your vendor to trust your assertion that each user has been properly authenticated This offers the benefits of centralized identity management and allows you to avoid storing user credentials with your vendor If you implement this form of federated identity management, be sure that your internal credential data (such as IDs and passwords) are not being made directly available to your vendor (that is, they should not be able to make direct calls against your internal identity management systems) and that they are not being transmitted in the clear or stored in the clear at your vendor s site These requirements will preferably be dictated in your contract If you are unable to implement federated identities, you will need to review the identity management controls over your outsourced systems to ensure that they meet the requirements of your policies An alternative solution is to use an identity management service as a middle man between your company and your vendor, but of course that solution introduces another third party that you must audit into your environment
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12 Ensure that data retention and destruction practices for data stored offsite comply with internal policy
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If the lifecycle of data is not defined, data might be retained longer than necessary (resulting in additional storage costs and possible legal liabilities) or may be destroyed prematurely (leading to potential operational, legal, or tax issues)
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14: Auditing Cloud Computing and Outsourced Operations
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This step is most applicable to cloud computing, dedicated hosting, and offsite service outsourcing (if the supplier is storing your data)
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Determine whether lifecycle requirements have been defined for data stored with vendors For a sample, review the documentation of the data s lifecycle requirements, including retention, archive, and destruction requirements Ideally, requirements will be identified for how long the data should be active (online, easily accessible, modifiable if appropriate, and backed up periodically), when and for how long it should be archived (possibly offline, not necessarily easy to access, no longer modifiable, and no longer backed up periodically), and when it should be destroyed Ensure that these requirements appropriately reflect the nature of the data (for example, external public content on your website should be treated differently than customer data) The contract should dictate that the vendor manage data per your lifecycle requirements Review evidence that lifecycle requirements have been implemented, concentrating especially on evidence that your vendor has destroyed data per your requirements Note that data destruction can often be very difficult to prove in the cloud, increasing the importance of using strong encryption for your data, as described earlier
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