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Review monitoring thresholds and strategies that data center management uses to determine when facilities, equipment, or networks require upgrading Data center management should be able to provide the capacity planning strategy and documented procedures, including thresholds for upgrading systems Verify that these procedures are comprehensive and review evidence that they are being followed
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30 Verify that procedures are present to ensure secure storage and disposal of electronic media
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Electronic media often contain sensitive information that, if disclosed, would constitute a compromise of information security As a result, media storage and disposal must be closely controlled Improper storage of electronic media could also result in accidental corruption of the information stored on the media
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Ensure that the following media storage and disposal controls exist within the data center: Electronic media are stored in a dry, temperature-controlled, and secure environment Electronic media containing sensitive information is encrypted and tracked as it moves from one location to another Electronic media is degaussed, overwritten with a Department of Defense (DOD) compliant electronic shredding utility, or physically destroyed prior to disposal You should be able to obtain media tracking, storage, and disposal records from data center management Tour electronic media storage facilities within the data center to verify that appropriate access and environmental controls are in place For more information regarding electronic media management, see 3
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31 Review and evaluate asset management for data center equipment
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Asset management is the controlling, tracking, and reporting of assets to facilitate accounting for the assets Without effective asset management, the company will be subject to the increased expense of duplicate equipment if assets are available but not locatable The company will also be subject to unnecessary lease expenses if leased equipment is not adequately tracked and returned on time Similarly, without adequate asset management, end-of-life equipment conditions may not be noted, resulting in increased risk of hardware failure Theft of equipment that is not tracked could go unnoticed
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Review and evaluate the data center s asset management policies and procedures, and ensure that they comply with company policy and encompass the following:
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4: Auditing Data Centers and Disaster Recovery
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Asset procurement process Ensure that this process requires appropriate approvals prior to the purchase of hardware Asset tracking Ensure that the data center is using asset tags and has an asset management database Current inventory of all equipment Ensure that an inventory contains the asset number and location of all hardware, along with information about the equipment s warranty status, lease expiration, and overall lifecycle (that is, when it falls out of vendor support) Ensure that an effective mechanism is in place for keeping this inventory up to date A sample of asset tags also should be inspected visibly and traced to the inventory Asset move and disposal procedures Ensure that unused equipment is stored in a secure manner
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PART II
System Resiliency
Most information systems that reside within data centers process information that requires high system availability Data center controls ensure high availability relative to the facility, whereas redundant system components and sites are used to ensure system availability in relation to the computer hardware
32 Ensure that hardware redundancy (redundancy of components within a system) is used to provide high availability where required
Failure of system components will cause system outages and data loss When high system availability is required, systems should contain redundant system components such as Redundant Array of Inexpensive Disks (RAID) and redundant power supplies
Determine whether standards for data center hardware include requirements for redundant components For a sample of systems within the data center, ensure that critical system components such as disk storage and power supplies are redundant wherever possible Information about hardware redundancy can be found within system specification documents Data custodians (administration personnel) should be able to provide this documentation
33 Verify that duplicate systems are used where very high system availability is required
If system downtime will result in significant costs or loss of revenue to the business and system downtime cannot be tolerated, duplicate (redundant) systems are used to provide for automatic failover in the event of a system crash This should not be confused with the preceding step, which evaluates the redundancy of components within a single system This step is referencing the potential need for duplicating the system in its entirety For the most critical systems, these redundant systems might be placed at two or
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