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Originally, e-mail couldn t carry viruses because it contained only plain text, not executable programs However, once people developed ways to attach files to e-mail and to format messages with HTML, e-mail became the most common way for viruses to spread See the sections on avoiding viruses in s 1 and 5 for information about e-mail-borne viruses Because Outlook (which comes with Microsoft Office) and Outlook Express (which comes with Windows) are so widely used, they are the targets of most e-mail-borne viruses (That s why we prefer to use another e-mail program Eudora) If you use Outlook or Outlook Express, be sure to install all of Microsoft s security patches Here s where to find them: I Starting at Microsoft s Product Support Center FAQs page (supportmicrosoftcom/ faqs), choose the version of Outlook or Outlook Express that you use, and look for articles about security issues I For critical updates to Outlook Express (and Internet Explorer, with which it is bundled), you can also start at wwwmicrosoftcom/windows/ie/downloads/ critical I If you use Outlook (which is part of Microsoft Office), be sure to install Microsoft s Service Pack updates, which are at supportmicrosoftcom/highlights/ offxpsetasp I If you use Office XP, download the Service Pack 1 update from office microsoftcom/downloads/2002/oxpsp1aspx You may also want to learn about the virus-protection features of these programs because they may occasionally get in the way of sending or receiving files we describe them in the sections Configuring Outlook 2002 Against Viruses and Configuring Outlook Express Against Viruses later in this chapter Because e-mail messages can contain HTML formatting (that is, the same codes that appear in web
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pages), take a look at 20 to learn more about the security threats that can arrive in e-mail Other e-mail programs can catch and spread viruses, too See the sections Avoiding Viruses with Eudora and Avoiding Viruses with Netscape Mail and Netscape Messenger later in this chapter Some web-based e-mail systems, including Yahoo Mail and Hotmail, offer free virus-scanning for files you download a great service
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Outlook 2002 comes with Office XP and includes sophisticated filtering features You create a filter by using the Rules Wizard In addition to regular filters, Outlook also has a feature to find and filter junk e-mail (See the following section for information about Outlook Express)
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Before you create filters, make the folders into which you want to sort your messages To create a folder, select the folder in which you want the new folder to be stored Then choose File | Folder | New Folder or press CTRL-SHIFT-E To create a filter, use Outlook s Rules Wizard Start it by displaying any mail folder and choosing Tools | Rules Wizard from the menu The Rules Wizard lists all the rules that you currently have defined You can turn off a rule by clicking it to remove the check mark The easiest way to create a new rule is to find a message that meets your criteria and to create a new rule based on that message Here s how to do it: 1 Open the message 2 Choose Actions | Create Rule from the message window menu to see the Rules Wizard Answer its questions and click Next to move from screen to screen 3 Select the aspect(s) of the message that you want to use to create the rule For instance, you may want to filter all messages from this person or to this distribution list Click the box next to your selection(s) so that a check mark appears The selection(s) appears in the Rule Description box at the bottom of the dialog box 4 You can edit the underlined text of any rules that you selected in the last step by clicking the text 5 Next, the Rules Wizard asks you what you want to do with the messages that the rule finds Frequently, you ll want to move the message to a specific folder to do so, select the first option, Move It To The Inbox Folder, and then edit the folder name You can select more than one option
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