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To change the Security settings in Outlook 2002, choose Tools | Options and click the Security tab, shown in Figure 8-2 In the Secure Content section, set the Zone to the Restricted Sites option, and click the Zone Settings button By restricting what sites
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can run scripts, you stop e-mail messages from unknown senders from running some viruses on your computer The second precaution you can take is to limit the ability of macros to run in Outlook Choose Tools | Macros | Security to display the Security dialog box:
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The default Security Level setting is High, but you may select any setting that feels safe to you If you work on a local area network and have access to the Internet, using the Low setting should be fine, as long as you know where your mail comes from Otherwise, use Medium or High The last step is to disable the preview pane, which may be able to execute certain scripts that are embedded in e-mail messages (Microsoft has tried to disable scripts from running in the preview pane, but we can t predict whether malicious hackers will come up with a way) You must disable the preview pane manually for each mailbox To disable the preview pane, choose View | Preview Pane item The pane disappears Based on Microsoft s less-than-stellar security track record, no matter how deeply you go to disable features in Microsoft software, someone, somewhere will find another way to bypass your security measures A true and abiding sense of security comes from knowing what to look for, not taking anything for granted, and ongoing diligence You cannot let your guard down, or something nasty can and will eventually
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Filtering Mail, Deleting Spam, and Defending Against Viruses in Outlook Express
Like Outlook 2002, Outlook Express also has filtering, although it doesn t support the complex criteria that Outlook supports You can delete spam by creating filters that identify spam messages and filter them into your Trash folder Then choose File | Folder | New Folder
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Before you create filters, make the folders into which you want to sort your messages To create a folder, select the folder in which you want the new folder to be stored To set up a filter in Outlook Express, follow these steps: 1 Open a message with the criteria that you want to use for a filter, and make a note of the e-mail address or other information that identifies this type of message You may want to copy an e-mail address to the Clipboard so that you can copy it into the filter definition 2 Choose Message | Create Rule From Message from the message window menu to display the New Mail Rule window, shown in Figure 8-3 3 Choose the conditions(s) for the rule by clicking the appropriate check box The rule appears in the Rule Description box at the bottom of the dialog box Click the underlined text and type or paste the appropriate text for the rule condition and click Add You can add more than one block of text to the rule 4 Choose the action(s) for the rule by clicking the appropriate check box Click the underlined text in the Rule Description box and select or fill in the necessary information (For example, choose the folder to move the message to or fill in the e-mail addresses of people to forward the message to) 5 Type a name for the rule in the last box 6 Click OK to create the rule You can choose Tools | Message Rules | Mail to display the Message Rules dialog box, which displays the filters that have already been defined (If no rules have been defined yet, you see the New Mail Rule window first) You can turn a filter on and off by clicking the check box next to the filter description If you use Outlook Express to read Usenet newsgroups (which are described in s 11 and 12), you can create rules for filtering newsgroup postings, too
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