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There is a better way to fix and automate a broken manual process, however The following steps are involved in the recommended approach: 1 Start with the same initial set-up: The Information Security team is managing a process that is broken and manual 2 The broken process negatively impacts the Information Security program After these negative impacts have reached a certain threshold, which may come to light as a result of a risk assessment or an audit finding, they are prioritized for fixing 3 Fix the process first Continue to perform the process manually Even when the process is freshly fixed, perform the process manually to ensure that no additional changes must be made 4 Once the process is fixed, documented, approved by key stakeholders, and manually operational, perform the work to automate the process A visual comparison of these two methods is shown in Figure 8 The second, recommended approach achieves the same result in only three steps rather than five Two key advantages to fixing a process before automating has two key advantages: less work and better security Security organizations usually have more work to do than resources to do it This recommended approach saves time, resources, and money because development work is done only once, instead of twice The advantage of less work is depicted in Figure 9 In the first approach, time passes while the process is still broken During this time, steps may not be executed consistently or correctly, roles and responsibilities may not
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Fixed Manual Process
Development Work
Fixed Automated Process
Time
Figure 8 Comparison of two methods for fixing and automating a broken process
IT Security Metrics
Broken Manual Process
Development Work
Broken Automated Process
Fix Work
Development Work
Fixed Automated Process
Broken Manual Process
Fix Work
Fixed Manual Process
Development Work
Fixed Automated Process
Time
Figure 9 Advantage #1
be clear, and the security work intended to occur may not be happening at the level desired by the Information Security team The process remains broken for longer in the first approach, while in the second the process is improved more quickly Even if the process is manual for some period of time, better security is being achieved for a longer period of time using the second, recommended approach The better security advantage is depicted in Figure 10
Broken Manual Process
Development Work
Broken Automated Process
Fix Work
Development Work
Fixed Automated Process
Time passes while the process is still broken
Time
Figure 10 Better security
Case Study 3:
Web Application Vulnerabilities
Lesson Learned: Don t Wait for Perfect Data Before Reporting
Many organizations try to get the most accurate data possible before beginning to report to anyone, even internally within the Information Security team The benefits of this approach are clear: stakeholders will respond better to more accurate data, and having the most accurate data paints the clearest picture of the security situation However, one major downfall can be that the work effort put toward getting better data can be neverending, as data sources are constantly changing and updated If a team is waiting for perfect data before beginning to report, perfect data may never be achieved and reporting the data (which is often good enough) never begins, as depicted in Figure 11 The recommended approach with regards to data quality is to begin reporting right away I recommend thinking carefully about the audience for reporting It is wise to begin sharing the reporting data sooner than later (even if the data quality is poor at first) with the security team members responsible for owning the process and obtaining the data This will often lead to the security team members responsible for cleaning the data to move more quickly in their attempts to increase the data quality, because they want to ensure that the data quality is good before the reporting reaches a larger audience Generally speaking, I recommend that the security metrics lead share the initial reporting containing lower quality data with the team responsible for executing the process immediately Once clean-up is underway, these reports can also be shared with the CISO to help escalate the data cleaning process Another approach is to discuss with the responsible team a specific date for presenting the data reports to the CISO so that he or she is aware of the timeline and will still have the opportunity to obtain better and more accurate data prior to it being presented to management This model of showing the reporting (or scheduling a time to show the reporting) to a team s management can be extended beyond the Information Security team if the team depends on another group for obtaining quality data For example, in this case, if the development managers are not consistently closing out the tickets when vulnerabilities are remediated, this will show up as more vulnerabilities on the web sites and the reports will display a poorer security posture than actually exists The metrics project lead will likely get a positive response from the development managers if the initial inaccurate data is displayed to his or her group or management
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