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The PDF format is widely used for sending high-resolution print jobs to professional printers The PDF files that Mac OS X creates aren t suitable for this purpose: they re optimized to look great onscreen and to provide impressively high quality in a relatively compact file size,
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Because Adobe has promoted the PDF format vigorously and has produced and distributed free versions of its Acrobat Reader software for all significant computer operating systems, almost anybody with an Internet connection should be able to open a PDF and view it as its creator intended To create a PDF file:
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Open the file from which you want to create the PDF file in the appropriate application For example, open TextEdit and open a document Open the File menu and choose Print to display the Print dialog box Choose printing options Click the PDF button, and then click Save As PDF The application displays the Save dialog box (shown on the left in the upcoming Figure 6-15) Enter the filename and choose the folder in which to save it
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but they don t provide the super-high resolution that professional applications, such as Adobe Acrobat, deliver
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In most cases, you print from within an application Here s an example using Microsoft Word 2004, whose Print dialog box is shown in Figure 6-14
PRINT DOCUMENTS To print:
1 Open the File menu and choose Print to display
the Print dialog box
2 Click Print to print using the default settings
CHOOSE A PRINTER To choose which printer you want to use:
1 Open the File menu and choose Print to display
the Print dialog box
2 Open the Printer drop-down list box and choose
the printer you want SPECIFY WHICH PAGES TO PRINT
In the Pages area of the Print dialog box in Word, you can:
Figure 6-14: The Print dialog box in Microsoft Word is similar to those in many applications
1 Select the All option button to print all pages in
the document (This is the default setting)
2 Select the Current Page option button to print
only the current page
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Enter other information, such as the title, author, subject, and keywords, as needed If you want to secure the PDF file against unauthorized opening, copying, or printing, click the Security Options button In the PDF Security Options dialog box (shown on the right in Figure 6-15), choose the options you want, and then click OK Click Save Open the application s application menu and click the Quit command to close the application For example, open the TextEdit menu and click Quit TextEdit to close TextEdit
3 Select the From option button, specify the starting
page in the From text box, and specify the ending page in the To text box
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4 Print a series of individual pages, and/or one or
more ranges of pages, by specifying the individual pages separated by commas, and specifying each range with a hyphen For example, entering 4,6,810,12 will print pages 4, 6, 8, 9, 10, and 12
Print Web Pages
Printing web pages works the same way as printing from any other application:
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Click the Safari icon on the Dock Safari will open Browse to the page you want to print
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Figure 6-15: The Save dialog box (left) lets you create a PDF file of a document You can choose the folder in which to save the PDF To lock the PDF file with passwords so that unauthorized users cannot modify it, click the Security Options button and set security options in the PDF Security Options dialog box (right)
NOTE
On most operating systems, to create a PDF file, you need a custom application such as Adobe Acrobat which, unlike Acrobat Reader, Adobe doesn t distribute for free Apple, however, has built native support for PDF into Mac OS X, so you can create PDFs automatically
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Open the File menu, click Print, and select the printer and other options in the Print dialog box Click Print to print the page Open the Safari menu and click Quit Safari to close Safari
from any application that supports printing
Control Printing
NOTE
You cannot change the order in which print jobs are being printed by putting on hold the document that is currently being printed You must either complete printing the current document or cancel it You can, however,
use hold to get around intermediate documents that are not currently printing For example, suppose you want to print the third document in the queue immediately, but the first document is currently printing You must either let the first document finish printing or cancel it You can then pause the second document before it starts printing, and the third document will begin printing when the first document is out of the way
When a document is printed, the print job (the information required to print the document) is sent to the printer, where it is stored temporarily in a holding area called the print queue When the printer is ready, it starts to print the document If further documents are sent to the printer while the printer is busy printing, they wait their turn in the print queue You can control the print process by manipulating jobs in the print queue For example, you might need to place a lower-priority print job on hold in order to get an urgent print job printed To control printing:
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Open the menu and click System Preferences to open the System Preferences window Click Print & Fax to display the Print & Fax pane
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