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following illustration You can add new signatures at any time or use the Edit button to change an existing signature If you want to use a certain signature in all messages, choose the signature in the Select Signature drop-down menu If you want to be able to choose the signature for each message you type, select the Show Signature Menu On Compose Window check box
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CHAPTER 11: Using Mail
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Cause If you receive an attachment, you double-click the attachment to open it or drag the attachment to your desktop, where you can open it later But what if the attachment will not open One of several issues may be at work The Painkiller If an attachment will not open
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1 It may be compressed or encoded Drag the attachment to StuffIt Expander
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4 It may require a program that you don t have For example, if the file is
a PowerPoint presentation, but you don t have PowerPoint or a related program that can open PowerPoint files, you will not be able to open the attachment
Mailbox Headaches
Mail organizes your messages in a few default mailboxes: In This mailbox contains messages you have received Out This mailbox contains messages that you have written but haven t sent Drafts This mailbox contains messages you are working on but have not yet sent (you can store a message you are working on by clicking Save As Draft on the message toolbar) Sent This mailbox contains copies of the messages you have sent Trash This mailbox contains all the messages you have chosen to Delete
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Trashed messages remain in the Trash for your records However, if you don t want these messages taking up your hard disk space, click the Trash mailbox in the pull-out drawer, select the messages you want to permanently delete, and click Delete on the toolbar If you want to delete them all, click Mailbox | Erase Deleted Messages Besides using these default mailboxes, you can create your own mailboxes to store mail messages For example, when I am working on a book, I create a mailbox with the book s name I store all mail messages concerning the book in that particular mailbox When I m done with the book, I simply drag the mailbox to another mailbox called Old Projects That way, I can keep a record of the mail without the old project cluttering up my folder drawer, as you can see in the following illustration
You can easily create mailboxes within mailboxes, and you can drag and drop mailboxes around as needed To move mail messages around between mailboxes, again, just drag and drop Overall, using mailboxes is so easy you aren t likely to run into many problems; however, you may encounter a few
CHAPTER 11: Using Mail
I can t create a mailbox
Cause You can create as many mailboxes as you need to effectively organize your e-mail The Painkiller To create a new box, click Mailbox | New Mailbox In the New Mailbox window that appears, shown in the following illustration, enter the desired name of the new mailbox and click OK Also note that you can create submailboxes by using a / between the mailbox names
I can t create a submailbox
Cause Mailboxes can contain submailboxes For example, you might have a mailbox named Personal but have submailboxes with people s names with whom you communicate regularly, such as Uncle Bob or Aunt Ruth The Painkiller To create a submailbox, first select the mailbox in the pull-out drawer that you want the new mailbox to reside under and click Mailbox | New Mailbox In the New Mailbox window that appears, enter the desired name of the new mailbox and click OK Mailboxes that have submailboxes appear with arrows next to them Click the arrow to see the submailboxes
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