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How to Do Everything with Windows XP
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FIGURE 7-9
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The print queue
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As you can see in Figure 7-9, there is a document waiting to be printed You can take several actions by using the menus to manage documents that are in the print queue On the Printer menu, you can I Pause Printing This action stops all printing
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I Use Printer Offline This action enables you to send jobs to the print queue, but they are not printed until you are ready I Purge Print Documents If you accidentally print a bunch of documents, you don t have to waste your paper and ink Just use the Purge print documents option to dump everything out of the print queue On the Document menu, you can I Select a print job in the list and click Pause to stop printing I Select a print job in the list and click Cancel to cancel it You can perform the same management action using the Printers and Faxes folder Using the default XP folder interface, the Tasks list in the Printers and Faxes folder gives you a quick link so you can see what is in the queue, pause printing, and even adjust printer preferences and delete printers If you use the Document menu, you can pause printing, resume printing, restart printing, and even cancel documents that are currently in the print queue For
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CHAPTER 7: Using Printers, Fax Machines, Scanners, and Digital Cameras
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example, let s say that you want to print ten documents You send all of them to the print queue, but you suddenly realize that you do not want to print the ninth document You don t have to waste your paper just open this print queue window, select the ninth print job, and use the Document menu to cancel it You can also remove any document from the print queue by simply right-clicking the document in the queue and clicking Cancel
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Troubleshooting Common Printer Problems
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Windows XP includes better printer support than previous versions of Windows, so troubleshooting does not have to be a major chore Keep in mind that you should consult your printer documentation when you experience a problem, because there may be issues specific to your printer you need to resolve The following sections tell you about some of the most common printer problems and their solutions You can use the Windows Troubleshooter tool to help you solve problems See 20 for more information about troubleshooting
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Printed Text Is Garbled
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You have a document you want to print, it is nice and neat on the screen, but when you print the document, the text comes out garbled This is a common problem that is typically caused by one of two things First, the document that you are trying to print may be damaged or corrupt You can test this by printing a different document If the text still appears garbled, the most likely cause of the problem is your printer driver Your printer driver may not be compatible, the wrong driver may be installed, or the driver may have become corrupt Use the Details tab of the printer s properties sheets to reinstall the driver
The Printer Does Not Work
If your printer does not seem to work, make sure it is turned on and that it is attached to the correct port on the back of your computer If it is, you may need to reinstall the driver and reboot Windows XP Sometimes internal problems can prevent a printer from working, and a reboot may take care of the problem If these actions do not solve the problem, consult your printer documentation You may have a printer hardware problem
How to Do Everything with Windows XP
Check Your Hard Disk Space
You can easily check the amount of free disk space on your computer by double-clicking My Computer, right-clicking the hard disk icon, and clicking Properties Consult the General tab You will see a pie graph showing how much hard disk space is used and how much is free
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