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4 Click the Attach button The file now appears in your New Message
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window as an attachment, as shown in Figure 10-5 Want to know an easier way to attach a file to a message Just shrink your message window so you can see your Desktop, and then locate the file you want to include Drag the file into the message portion of the window Its name will appear in the Attachment line
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CHAPTER 10: Running Outlook Express
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Attach a file to your message with the Insert menu
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Before sending an attachment, you should consider putting the attachment(s) in a new folder and compressing the folder Doing this makes your transmission time shorter To learn more about folder compression, see 4
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When you are ready to check for messages, just open Outlook Express and click the Send/Recv button on your toolbar Doing this launches an Internet connection, so mail can be downloaded to your computer New messages appear in the New Message pane If you click each message, you can read its text in the Preview pane, but do not assume that you see all of the message text in the Preview pane; scroll down with the slider bar to view all of the message To open a message, double-click it Doing this enables you to read the message in its own message window Once you have received and read your messages, you can delete them or drag them to a desired folder for safekeeping
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A great feature of Outlook Express is that deleted messages aren t really deleted they are just moved to the Deleted Items folder You can click this folder and find a message that has been previously deleted, and reread it You can also right-click the Deleted Items folder and click Empty Deleted Items to permanently delete the items if you need to free up disk space; however, I don t recommend you choose this global delete option Invariably, you will need to refer to a mail item you thought you no longer needed
Receiving Attachments
Any attachments that are sent to you are automatically downloaded with the mail message Messages with attachments have a small paper clip beside them in the New Message pane In the Preview pane, you see a larger paper clip on the right side of the window If you click the paper clip, a pop-out menu appears where you can either choose to open the attachment or save it to your computer (such as in the My Documents folder or your Desktop), as shown in Figure 10-6
FIGURE 10-6
Click the paper clip to get an e-mail attachment
CHAPTER 10: Running Outlook Express
About E-mail and Computer Viruses
There s a lot of talk and confusion about computer viruses and e-mail and rightfully so Computers do get viruses from e-mail However, it is important to note that you cannot get a computer virus from simply the text of an e-mail For example, let s say you download your mail, you select a message, and the contents of the message appear in the Preview pane Let s say you even open the message and read it You cannot get a computer virus this way Computer viruses always come in the form of some kind of attachment Opening an attachment can give your computer a virus Virus attachments normally contain some kind of executable code that launches on your computer and does all kinds of annoying and nasty things In short don t open attachments from someone you don t know Also, watch for the exe and vbs extensions on attachments (such as attchmentnameexe or attachmentnamevbs) These are executable files and are more likely to contain viruses than other attachments, such as a picture file There are also macro viruses that can hide within word processing documents, such as a Microsoft Word document All major brands of antivirus software include an e-mail scan feature that can check your e-mail attachments for viruses before you open them This software is very inexpensive and a great investment
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