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FIGURE 11-12 Work With User Security window
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passwords and where you specify what system user ID is passed to the database However, these database users need to be set up in your database by your database administrator This program enables the EnterpriseOne system administrator to specify different database users for different EnterpriseOne data sources or a single database user for all data sources The Work With User Security window enables you to easily see what security has been set up for individual users or groups It contains a data source field where you can specify a database user and password to be passed when a certain data source is used by that user or group By working with your database administrator, you can secure your system so that your end users have only the access that they truly need and not the access that they think they need How this all comes into play will become clearer after we go over adding and modifying security for users
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The first step in setting up users in sign-on security is to define your proxy or system users to the EnterpriseOne system These are the database users that will be passed to your database under the covers You should have your DBA set up a specific database user for each major role, such as finance lead These database users will be passed for users that have these job roles To add this system user, go to the form exit and select the System Users option This will take you into the Work With System Users application, which is shown in Figure 11-13 From this application you tell the system about your database users, which were created by your database administrator for you You define these users by clicking the Add button on the Work With System Users application This takes you into the System User Revisions window On this window you enter the name of the system user, which is your database user You then enter the data source for which you want this user passed to the database If you want this user used for all data sources, you can use a wildcard value of DEFAULT This tells the system to use the system user for all EnterpriseOne
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FIGURE 11-13 Work With System Users window
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data sources It can be useful to have a specific database user for specific table schemas, such as production business data, in your sign-on security configuration This can allow you to grant access to the production data with a database user that only has read access to the database This gives you great flexibility in your configuration The final fields in this application allow you to enter the password and verify the password for the database user This is the only place where you need to enter the database password Once the system user is configured, administrators with access to this application can simply select the database user to pass to the database This is very powerful as you do not really want all the members of your IT help desk to know all of your database passwords This window is shown in Figure 11-14 Now that you have set up the system users, you can move on to associate the EnterpriseOne user with a system user To set this up, from the User Security application, click Add on the Work With User Security window (This window was
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FIGURE 11-14 System User Revisions window
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shown in Figure 11-12) This takes you into the Security Revisions window, shown in Figure 11-15 The options on this window are shown in the following table Option User ID Description Enter a valid EnterpriseOne user, or if you are revising a user s security, the username is displayed in this field Specify a role If your user is part of a role, he or she inherits the sign-on security setup of that group NOTE: The user needs to be a member of that role at the time the record is added Data Source Specify a data source so that the system user and password specified will be passed for this data source For example, if the data source is Business Data CRP, the system user is crpdta, and the password is crpjde, then these users and this password are passed every time this data source is used by the user specified in the User ID field You can also use a wildcard value of DEFAULT, which will pass the system user specified to all data sources This is the database user that is passed to the database under the covers This user must exist in the database in order for sign-on security to function correctly Adding the system user was discussed previously in this chapter You can simply use the Visual Assist and select the system user you want You do not need to enter or know the database password The password that the user enters during the EnterpriseOne sign-on process This password is not related to the database user or password Use these radio buttons to enable or disable a user account If an account is disabled, the user cannot log on to the system This setting is similar to a feature in Microsoft Windows If this number of attempts to log on to the system for a user with the incorrect password is exceeded, the account is disabled The number of attempts to log on to the system with an invalid password
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