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Windows Vista provides a new Windows Fax and Scan console that enables you to send and receive faxed documents on your computer without a fax machine From the console, you can also print, e-mail, or save copies of your fax documents In many ways, the Windows Fax and Scan works like an e-mail program where you can send and receive faxes and scans, and then organize and manage them in a folder structure, as you can see in Figure 9-16 Naturally, your computer will need a fax modem, and the fax modem will need to be connected to your phone line in order to send and receive faxes You can find the Fax and Scan console in the Printers folder in Control Panel To send a fax, click the New Fax button on the toolbar The first time you do this, you ll walk through a quick wizard where you choose the fax modem you ll use for sending and receiving faxes and decide whether you ll receive faxes automatically or not This process then configures Windows Firewall to receive faxes according to your selections Once you re ready to send a new fax, you ll see a New Fax dialog box that essentially looks like an e-mail message box (see Figure 9-17) Configure who the fax is to, type a subject, and enter the fax message Notice that you can attach documents to be faxed from the toolbar, and you can also choose whether or not to include a cover page
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FIGURE 9-16
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FIGURE 9-17
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INSIDE THE EXAM
As with an e-mail application, you can have multiple fax accounts Click Tools | Accounts to see a simple Fax Accounts dialog box where you can add or remove accounts Keep in mind that you can fax directly through your fax modem, but you can also fax through a fax server on your network (in which case your computer doesn t need a modem - only a network connection) Notice that when you create a new fax account, you have the option to connect to your fax modem, or a fax server on your network, as shown next Just keep the concept of accounts in your mind as you take the exam and remember that faxes can be sent locally through your modem or a fax server
In the same manner, you can scan documents by clicking Scan at the bottom of the left pane, and then clicking New Scan on the toolbar If a scanner is connected to your computer, you can then scan the document as desired Other than new faxes and scans, you can see that the interface is rather intuitive You can receive faxes and scans, and then forward them as faxes, forward them as e-mail messages, save them, print them, and organize them using the folder structure provided
Fax Settings
If you click Tools | Fax Settings, there are few important setting options you should keep in mind on the dialog box Everything you see here is self-explanatory, but there are a few possible exam items you need to remember First, on the General tab, shown
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FIGURE 9-18
General tab
in Figure 9-18, you can allow the fax to automatically receive calls and answer after the desired number of rings (5 is the default) By default, the receive fax option is disabled, since most home users will send faxes but must share the same phone line with answering machines and other devices Naturally, you may have set this up when you created the fax account, but keep in mind that you can adjust these settings here On the Tracking tab, review the Notifications options All the selections here are chosen by default, but you should remember where they are located Under Notifications, you can show progress when faxes are sent or received, be notified of successes and failures for incoming faxes, and be notified of successes and failures for outgoing faxes The Advanced tab has a few important settings to keep in mind, as shown in Figure 9-19 First, you can choose the number of redial attempts when sending a fax and the interval between the redial attempts You can also configure start and end discount rates Some telephone company services give you a better long-distance rate if you make calls during certain time periods of the day, such as late in the evening You can choose start and end times for discount rates here Then, when you send a fax, you click Tools | Options on the New Fax window and choose to send the fax when discount rates apply Exercise 9-3 shows you an illustration of this option This is the kind of configuration issue the exam loves to throw your way, so keep the discount rates option in mind as you move forward
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