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Administering Recipients
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Exchange Server, Outlook, and Additional E-mail Addresses
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Whereas Exchange server gladly receives e-mail addressed to any of a recipient s e-mail addresses, replying to an e-mail or sending a new message always results in the default e-mail address being used This is also true when replying to a message that was originally received on an e-mail address other than the recipient s default e-mail address Additionally, when composing an e-mail in outlook, if any of the sender s e-mail addresses are entered in the From: field in Outlook, it automatically gets resolved to the default e-mail address This has been a long-standing annoyance of users and administrators alike, one that may get resolved in a future refresh of both Microsoft Outlook and Exchange server applications Till then, users and administrators will have to resort to workarounds offered by third-party utilities like IvaSoft s ChooseFrom, or by creating additional mailboxes for additional e-mail addresses and allowing the user Full Mailbox Access and Send As permission on the additional mailboxes created for this purpose
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the public folder s corresponding Active Directory object, which actually holds e-mail addresses for mail-enabled public folders
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Changing the Default E-mail Address
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The E-mail Address Policy applicable to a particular recipient determines which address is designated as the default e-mail address for a recipient If a recipient has more than one SMTP address, the default e-mail address is displayed in bold type in the E-mail Addresses tab It can be changed using the following procedure: 1 From the a recipient s properties pages, select the E-mail Addresses tab 2 Select the check box Automatically update e-mail addresses based on e-mail address policy to uncheck it 3 Select the e-mail address that should be set as the default e-mail address for the recipient 4 Click the option Set as Reply 5 Click OK to close the properties pages
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PART IV
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NOTE The Set as Reply button in the E-mail Addresses page is grayed out until the recipient is
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removed from the scope of EmailAddressPolicies by checking Automatically update e-mail addresses This removes the possibility of an administrator changing the default e-mail address of a recipient, only to discover minutes later that it reverted to the earlier default e-mail address, thanks to the policy being applied again Also note that removing a recipient from the scope of policies does not remove any existing e-mail addresses generated by policies or added manually To change the default e-mail address using the Exchange shell, use the following command:
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Set-Mailbox "Joe Adams" EmailAddressPolicyEnabled $false PrimarySmtpAddress jadams@e12labscom
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Part IV:
Exchange Recipients and Clients
Managing Send As and Full Mailbox Access Permissions
An Exchange recipient can be allowed the Send As permission for another recipient in the organization This allows the recipient to impersonate another recipient when sending a new message by populating the From field in Microsoft Office Outlook The Full Mailbox Access permission allows a user to access another user s mailbox Exchange Server 2007 SP1 allows you to manage both Send As and Full Mailbox Access permissions from the EMC, as shown in Figure 10-10
Managing Distribution Groups
Distribution groups share many common settings with mailbox users and other recipients: Controlling who can send to a distribution group It is important to control who can send messages to large distribution groups such as All Employees, or to important or sensitive distribution groups depending on business requirements This can be controlled using Message Delivery Restrictions settings from a group s properties the functionality is similar for all recipient types and is illustrated earlier in this chapter
NOTE By default, all new distribution groups are set to receive e-mail only from authenticated users
Some settings are unique to distribution groups Let s take a quick look at these
FIGURE 10-10
Managing the Full Mailbox Access permission from the EMC
10:
Administering Recipients
Designating a group manager Distribution groups can be assigned a manager The group can be configured to have the recipient configured as the manager receive delivery reports The manager can also manage group membership Expansion server Distribution groups are generally expanded by the Hub Transport server that receives a message addressed to such as group Expansion of distribution groups, particularly those with a very large number of members, can have an adverse effect on the performance of a Hub Transport server when many messages are sent to such large distribution groups This can be avoided by configuring a group with an expansion server that has adequate resources to perform the task, as shown in Figure 10-11 Out-of-Office Messages If your users often send messages to large distribution groups, quite frequently they will be greeted with plenty of out-of-office messages from members of the group who find it important to inform senders that they are either at home sick, out of the country on a business trip, or on a beautiful beach in Maui enjoying a Mai Tai Given the love-hate relationship most Exchange administrators have with OOFs, and the fact that most users cannot live without them, Exchange Server 2007 s new OOF features are a welcome relief One OOF feature that does not get as much attention is how Exchange Server 2007 treats OOFs for distribution groups
FIGURE 10-11 The Advanced tab of a distribution group s properties allows you to set an expansion server, hide the group from address lists, and control out-of-of ce messages and NDRs
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