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Part IV:
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knowledge worker, but is demanding a new breed of administrator as well The writing is on the wall for us who are Exchange administrators: Start learning more about voice technologies and digital call management solutions from vendors so that we will be able to assist our organizations in the event that they move forward with a Unified Communication strategy
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Organizations that implement this technology are looking to allow their knowledge workers to be more productive But that requires more than just dynamic communication tools Workers need to be able to collaborate and access information no matter where they are or where the information resides in an organization In the early 1990s a movement called Knowledge Management began Some of the earlier adopters included large technology companies such as Motorola Today, the technologies that make information available are referred to generically as content managing systems On the Internet, Wikipedia, MySpace, and Filckr are shaping the future of social networks Some organizations have begun to see the benefits of implementing similar technologies geared for business IT departments have begun to use wikis for projects and application support Business units are beginning to set up team blogs and intranet portals for sharing and collaborating ideas and information Really Simple Syndication (RSS) technology allows information to be syndicated both inside and outside the organization with partners and customers Content management of various data silos in an organization brings business intelligence to an entirely new level In a way, the Web 20 technologies are bringing the concepts of virtual communities into the business world Business subcultures can be built around projects and can form organically, allowing a business to be very nimble when it comes to change management Microsoft has provided public folders in Exchange Server for collaboration, but is starting to put an emphasis on SharePoint Server 2007 as their collaboration platform and deemphasizing public folders Both public folders and SharePoint allow knowledge workers to collaborate, but only SharePoint will allow adopters to take advantage of the latest content management technologies In the remainder of this chapter you will be introduced to Office Communications Server, Exchange public folders, and Microsoft Office SharePoint Server in an attempt to help you determine which of these technologies delivers the communications and collaboration your organization requires
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Although the 20-something age group in a company may embrace the latest technology, how will the remainder of the company adopt it The answer may ultimately be training, but other aspects determine how quickly adoption will take End user familiarity with the product or technology makes the adoption process much quicker The cool thing about a lot of the new technology is that it can be utilized with very little retraining If you can use a phone, use Outlook, and navigate a website, you can take advantage of this technology A good communications and collaboration architectural design will make the adoption of the technology go much smoother The best part of the new technology is that once someone uses it and sees the benefit of using it, they will be hooked and will begin to discover the intricacies on their own or through peer interaction Nothing sells this technology better than the anywhere, anytime, from any client aspect of Unified Communications Assume for a minute that you have already deployed Exchange 2007, Office Communication Server, and SharePoint Server 2007 A VIP in the
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company is traveling to a meeting at a customer s site He needs to review an e-mail in relationship to the meeting but does not have access to his computer He calls into his mailbox via the Unified Messaging server in Exchange 2007 He requests that the e-mail be read to him by the Exchange server After listening to the e-mail, he determines that an additional technical person should attend the meeting He requests an additional attendee on the same phone connection to Exchange The invitation is sent to the new attendee When the VIP arrives at the client site and gets online, he sets up a Live Meeting via the Office Communications Server so that the technical person can join the conference from a remote location The remote attendee connects to the conference using the link sent to her via the Office Communications server The Live Meeting room has voice and video capabilities, allowing for a dynamic collaborative experience created on the fly
Microsoft Office Communications Server (OCS)
If the organization you are working for determines that real-time communications are essential to productivity, it is likely that the first technology they will want to incorporate is a premise-based Instant Messaging solution Microsoft has been indecisive on which application this technology should be integrated with In Exchange 2000, they included Instant Messaging but then removed it in the very next version For those who deployed Exchange 2000 with Instant Messaging, there was a required migration of data to Live Communication Server before moving to Exchange 2003 In Live Communication Server 2005 (the last version of LCS), administrators will need to migrate to Office Communication Server 2007 if they want to take advantage of not only the enhanced presence information, but also the integrated conferencing capabilities You will want to evaluate a number of features of Office Communication Server before your deployment so that you can deploy the appropriate components and clients Table 13-1 shows the available features and what components of OCS are required to support it
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