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Although this book includes information that pertains to the entire lifecycle of Exchange 2007, the majority of time spent administering Exchange 2007 will be spent in the day-today maintenance of the servers Collectively, the process of deploying and maintaining a server is referred to as lifecycle management Microsoft uses a methodology called the Microsoft Operations Framework (MOF) to define their best practices for deploying and maintaining Microsoft servers This framework can be applied to any of their products Here is a high-level overview of the lifecycle: Changing Change Management Configuration Management Release Management
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Operating System Administration Security Administration Directory Services Administration Network Administration Service Monitoring and Control Storage Management Job Scheduling Supporting Service Desk Incident Management Problem Management Optimizing Service-Level Management Financial Management Capacity Management Availability Management Workforce Management Security Management Infrastructure Management Because it is a lifecycle, MOF implies that the process is circular in nature from Changing, to Operating, to Supporting, to Optimizing, over and over again
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To help keep the system in good operating condition, the Microsoft Exchange team built a maintenance utility into the application It performs the following tasks in the following order: 1 Purge database indexes The index aging table is examined If the index is older than 40 days, the index is removed 2 Maintain tombstones Removes deleted public folder items from Public Folder databases that were not properly replicated after the item was originally deleted 3 Clean up the Transport Dumpster Better know as Deleted Item Retention, the Transport Dumpster contains messages deleted by clients Deleted messages that have exceeded the administratively set retention period (14 days by default) are permanently removed from Transport Dumpster when this process runs Mailbox folders that have retention periods set are processed as well 4 Remove public folders that have exceeded the expiry time Removes public folders that have expiration polices If you have two or more instances of a folder, it is possible to have different expiration policies per replica
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5 Remove deleted public folders that have exceeded the tombstone lifetime Removes public folders that were deleted over 180 days ago 6 Clean up conflicting public folder messages The owners of public folders have 180 days to manually resolve conflicts, after which the message that was last saved is kept and all other conflicting versions are deleted 7 Update server versions Updates the version information on Public Folder databases that contain replicas of a system folder(s) 8 Check Schedule+ Free Busy and Offline Address Book folders (OAB) The Public Folder database verifies that the Schedule+ Free Busy and Offline Address Book folders exist When OABs are deleted from Active Directory, the associated OAB public folder is deleted approximately one week later The Schedule+ Free Busy folders that are associated with administrative groups are never deleted 9 Clean up deleted mailboxes Deletes mailbox content from the Mailbox database that has not had an associated user object for the administratively defined retention period The default period is 30 days 10 Check message table for orphaned messages The message table in each mailbox database is examined for messages without any references All orphaned messages are deleted 11 Clean up reliable event tables The reliable event table is cleaned so it does not contain events older than one week This table is used by the Edge Transport server during EdgeSync These 11 tasks must be performed during the maintenance window defined by the Exchange administrator The maintenance schedule can be defined individually, for each Mailbox database and Public Folder database, using the Exchange Management Console or the Exchange Management Shell If the maintenance window ends or a backup routine interrupts the tasks, they will resume where they left off during the next scheduled maintenance window See 6 for more information on configuring database settings 18 details setting retention policies for your organization Once any of these maintenance tasks completes on a database, an attempt to perform an online defragmentation of the database begins Once all the 11 tasks have completed as well as online defragmentation, the database is scanned and all the unused pages are set to zero Then the page checksums for every page in the database are updated with the new format The new checksums are used by backup applications and tools such as the Eseutil to identify database errors and facilitate repair procedures
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