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Microsoft recommends a set of operational tasks and provides checklists for the Exchange 2007 administrator to perform If these operational tasks are performed, the chances of having a serious service outage are largely reduced The following tasks are broken down into daily, weekly, and monthly
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There are a number of tasks that, if repeated daily, will help you proactively identify problems before they cause service outages Daily tasks can also help you identify security breaches and
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environmental conditions that can adversely affect Exchange Here are the daily tasks recommended by Microsoft: Perform physical environmental checks: Review physical security (doors, locks, security cameras, biometrics, and so on) for functionality Verify room temperature, humidity levels, power/UPS availability, and other environmental factors for normal operating conditions Inspect network infrastructure components, including cables, switches, routers, and network access points to verify functionality Perform and monitor backups: Perform an online streaming (legacy) or VSS backup of all Exchange databases Perform a backup of the System State of all Exchange servers and domain controllers Monitor the Application log on all Exchange servers and domain controllers for Event ID 8000 (backup started) and Event ID 8001 (backup complete) Analyze and respond to errors and warnings during the backup operation Rotate the backup media if you are using a tape solution Verify that the transaction logs were truncated (full and incremental backups only) Erase or dispose of tapes that contain data older then the allowed data-retention period (could be done weekly or monthly, depending on your policy) Check disk usage: Check for free disk space on Exchange Database volumes Check for free disk space on Transaction Log volumes Check for free disk space on the Operating System and Pagefile volumes Check for free disk space on the SMTP Queues volumes Use Performance Monitor to check performance on disks Check the Event Viewer: Review the Application log for Exchange-related events Review the Security log to identity unauthorized access attempts Review the System log for events logged by hardware drivers and systems services Filter for information events created by Online Maintenance and backups that you know should be occurring daily Filter for errors and cautions, and look for repetitive entries Monitor server performance: Use Performance Monitor s System Monitor to view performance counters for critical Exchange resources on each Exchange server and document the readings: Processor: %Processor Time
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Maintenance and Optimization
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Memory: Available MBs Memory: % Committed Bytes in Use Use Performance Monitor s System Monitor to view performance counters for IIS and Web services (particularly the CAS role): Active Server Pages counters (OWA and other ASP applications) FTP Service counters (FTP and BITS) Web Service counters (WWW service) Web Service Cache counters (WWW service cache) Create counter logs with Performance Monitor to use in trend reporting Create alerts that will notify you when performance thresholds are crossed Check the Exchange Mailbox Server roles: Document the number of transaction logs generated each day Try to identify upward trends that could impact performance Verify that production databases are mounted Check public folder replication status With test mailboxes, verify the logon of each database and the send/receive capabilities Verify that database indexes are up to date and searchable Monitor Outlook client performance: Examine Outlook counters in System Monitor on the Outlook Client machine Examine Event Viewer logs on the client machine Verify that a test account can log onto the Exchange server and has send/receive capabilities from the Outlook test account Compare the current counters against a baseline counter log (RPC average latency/RPC and requests/RPC operations) Monitor network performance: Run NetDiagexe to validate TCP/IP configuration and network connectivity Examine network activity on the Exchange servers using Network Monitor Run scripts and/or WMI applications to identify network problems Monitor SNMP traps on network adapters and network devices that are used by Exchange
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