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Administering Exchange Server 2007
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Although it is possible to send outbound e-mail using any properly formatted e-mail address, it is important to remember that inbound Internet mail is dependent on a valid domain name registered with a domain registrar, with an externally accessible Domain Naming System (DNS) zone for that registered domain being available Recipients should have an e-mail address that uses such a registered domain name in the domain part of the e-mail address Additionally, to ensure outbound messages are sent using that address, and that this is the address used by Internet senders when replying to e-mail sent by your recipients, the e-mail address should be set as the default e-mail address for the recipient In many cases, the FQDN of the root domain in an AD forest uses a domain that is either not registered with an Internet domain registrar or contains a domain suffix that is not valid in the hierarchy of Internet domains (for example, ExchangeLabsLocal) If recipients have default e-mail addresses that use such invalid domain names in the domain part, inbound Internet e-mail cannot be received To create a new e-mail address policy using the Exchange console, follow these steps: 1 Expand the Organization Configuration node 2 Select the Hub Transport node 3 Select the E-mail Address Policies tab 4 In the Actions pane, click New E-mail Address Policy to start the New E-mail Address Policy Wizard 5 In the Introduction page, type a unique name for the new e-mail address policy Click Next
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NOTE By default, new policies apply to all recipient types To have a policy applied to a particular
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recipient type (such as users with Exchange mailboxes), select the radio button labeled The following specific types and then check the boxes for the appropriate recipient types
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6 On the Conditions page, shown in Figure 7-2, select one of the conditions available Recipients in a State or Province, Recipients in a Department, Recipients in a Company, or Custom Attributes 1 through 15 Click Next
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NOTE The precanned filters expose a very limited set of recipient attributes that can be used to filter
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recipients If the list of attributes does not meet your requirements, or you need to filter based on attributes other than the ones exposed by the precanned filters, you will need to use the Exchange shell to create an e-mail address policy with a custom recipient filter 7 On the E-mail Addresses page, click the Add button 8 From the SMTP E-mail Addresses dialog box, select the appropriate e-mail address format from the choices available, as shown in Figure 7-3 9 To select an accepted domain to use in the EmailAddressPolicy, click Browse Alternatively, select Specify custom fully qualified domain name (FQDN) for e-mail address Type a domain that exists as an accepted domain and then click OK to close the dialog box Click Next
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FIGURE 7-2 The Conditions page of the New E-mail Address Policy Wizard exposes a very limited set of recipient attributes available through precanned recipient lters
SP 1 In Exchange Server 2007 RTM, the E-mail Address Policy Wizard provides a drop-down
control for selecting an accepted domain In SP1 this has been changed to provide the ability to browse for an accepted domain, and to type an accepted domain directly in a text box
NOTE You cannot create an e-mail address policy for a domain or a subdomain that does not exist as
an accepted domain 10 On the Schedule tab, click Next to apply the e-mail address policy immediately Alternatively, you can select At the following time and then specify a date and time for the policy to be applied Recipients will not get the new e-mail addresses until the policy is applied 11 On the Configuration Summary page, examine the e-mail address format, the domain selected, and the recipient types selected 12 Click New to finish creating the new e-mail address policy
Part III:
Administering Exchange Server 2007
FIGURE 7-3
Selecting a precanned e-mail address and an existing accepted domain
Here s how to create a new e-mail address policy using the Exchange shell:
New-EmailAddressPolicy Name "EAP-Exchangepedia" IncludedRecipients UserMailbox EnabledEmailAddressTemplates "SMTP:@exchangepediacom"
This command uses a precanned filter to pick up all user mailboxes from the AD forest E-mail addresses are generated with the users aliases in the local part The existing accepted domain exchangepediacom is used for the domain part E-mail address policies allow you to use precanned SMTP e-mail addresses These include the following common e-mail address formats for the local part: Alias First namelast name First name initial and last name First name and last name initial
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